CURRENT MINUTES

 

January 16, 2008

February 13, 2008

April 16, 2008

May 14, 2008

June 11, 2008

January 10, 2007

February 14, 2007

March 14, 2007

April 11, 2007

May 9, 2007

June 20, 2007

July 11, 2007

August 8, 2007

September 12, 2007

October 14, 2007

November 14, 2007

 

January 11, 2006

February 1, 2006

March 08, 2006

April 05, 2006

May 16, 2006

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November 8, 2006

December 13, 2006

January 24, 2005

February 17, 2005

March 29, 2005

April 12, 2005

August 19, 2005

September 07, 2005

October 02, 2005

November 2, 2005

MINUTES FROM PAST STAFF BOARD MEETINGS

AUGUST 10, 2004

September 8, 2004

September 29, 2004

October 13, 2004

November 18, 2004

FEBRUARY 12, 2003

APRIL 9, 2003

MAY 14, 2003

MARCH 20, 2002

JULY 10, 2002 

OCTOBER 16, 2002

OCTOBER 21, 2002

SEPTEMBER 11, 2002

NOVEMBER 13, 2002

 

AUGUST 24, 2001

SEPTEMBER 5, 2001

NOVEMBER 20, 2001

 

STAFF BOARD MEETING

UDVAR HAZY BUILDING RM # 361

Wednesday, July 10, 2002

12:00pm

Agenda Minutes

 

Present: Marcia Campbell, Janeene Cowley, Dennis Cox. Loya Garrett, Darwin Gifford, Nelda Kissinger, Colin Metzger, Ken Richmond, Ed Rogers, Cyndy Smith, Janet Walker, Joe Winkle, Irene Young

 

1. Pot luck lunch. Sandwiches provided by Association.

 

2.  Dennis welcomed everyone and thanked those who had fulfilled their terms and were leaving the board.  Introductions were made of newly elected Staff Association Board Members:

                Janet Walker ................... President-Elect

                Irene Young ..................... Secretary

                Colin Metzger ................... Public Relations Specialist

                Joe Winkle ....................... Building Rep. Group #1

                Shannon Broad ................. Building Rep. Group #2

                Rick Utterback .................. Building Rep. Group #3

                Claudia West ..................... Building Rep. Group #6

                 Tyese Gray ....................... Building Rep. Group #9

                 Janeene Cowley ................ Building Rep. Group #11

 

3.   Future board meeting will be held on the second Wednesday of every month.

 

4.   Dennis will e-mail a list of all Staff Association members to all board members.

 

5.   Dennis requested:

         -each new member read through the by-laws and constitution so they will know what is expected of them.

         -everyone on the board to read through the Association constitution and goals to see if anything needs to be changed.

         -each board member be involved in the caucuses that affect us.  He read the letter President Huddleston sent out to all employees concerning budget cuts.

         -each representative make sure that everyone in their assigned building is informed about what is going on.

         -ideas from the board of how we might effectively use the Association web page.  An example is putting the pictures on the web page of those chosen employee of the semester and of the year.

 

6.   The Association web page is being worked on and is near completion. All Association members will be able to make anonymous comments and suggestions.

 

7.   Ed Rogers proposed that we use the Staff Association professional development money (about $1,000) to sponsor someone to come in and do a training session for a group.

 

8.   Some committee assignment changes were made.  The remaining changes will be made during the August Association Board meeting.

     A.  Activities Committee:  Chairperson - Sheila Cannon

                 1. Halloween Party (Oct. 31, 2002)

                           a.  Assisting members: Marcia Campbell

                                                              Cyndy Smith (gone) _________________________

                  2.  Christmas Party (Dec. 2002)

                            a.  Assisting members: Marcia Campbell

                                                               Joe Winkle (replaced Cyndy Smith)

                  3.  Faculty/Staff Social (March 2003)

                            a.  Assisting members: Laurie Sullivan

                                                               Loya Garrett (gone) __________________________

 

     B.  Benefits Committee: Chairperson - Dennis Cox (replaced Janet Walker)

                   1.   Benefits Fair (Feb 2003)

                             a. Assisting members: Cheryl Christensen

                                                               Lynette Provost (gone) _______________________

                    2.  Employee Awards

                             a. Assisting members: Ken Richmond

                                                               Collin Metzger (replaced Sheila Bastian)

                              b. The first "Employee of the Semester"  will be presented at the Christmas party.

 

      C.  Welcoming Committee: Chairperson - John Bell (gone) __________________________

                     1.  Staff Professional Development

                               a. Assisting members: Virginia Woodward

                                                                 Dennis Cox (replaced Ed Rogers)

                                                                  Janet Walker (replaced Cheri Drew)

                      2.  Web Site Technology

                                a.  Assisting member: Janet Walker

                       3.  Membership

                                 b.  Assisting member: Marcia Campbell

        D.  Salary Committee:  Chairperson - Ed Rogers (replaced Cyndy Smith)

 

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STAFF BOARD MEETING

UDVAR HAZY BUILDING RM # 361

Wednesday, September 11, 2002

12:00pm

Agenda Minutes

1.                Minutes were approved.

 2.             New Secretary:  Cheryl Christensen was nominated to be Secretary. Dennis Cox is to contact Cheryl to see if she will accept this position.

 3.             Staff members:  Dennis will send a current list to all board member as soon as he gets a new list.  Concern was expressed about the small size of some groups.  Groups will be re-evaluated at a later date.

 4.             General Staff luncheon meeting:  The date of Sept. 18, 2002, is set for our next general staff luncheon meeting.  Dennis stated that there would be a $ .30 increase per plate from last year.  All building representatives are to report back to Dennis by Friday, Sept. 13, of how many will be attending.

 5.             Web site - comments:  Book with web pages handed out.  Discussion was about possible development ideas for Staff.  A suggestion was made that PR Specialist, Colin Metzger, contact DSC’s PR department for staff photos for Awards and Achievements web site.  Dennis reiterated that the Comments screen on the website is now set up so that employees have the option to submit comments anonymously.  Dennis encouraged everyone to check to see that their contact information is correct on the website.  If information is incorrect, staff should notify Dennis or Colin Metzger, PR specialist.

 6.             New funding formula: Dennis made comments just for information.

 7.             Computer system - migrations: Dennis read parts of Gary Koeven’s letter about the costs involved in the programs migrations.  Migrations to the new software and hardware will take place over a five-year period and will begin with the FRS system.

                 Student fees: mentioned the $35 fee increase to help pay for the new systems costs.

 8.             Teaching assignments: (list handed out) – We will collect information on those teaching and from anyone else that feels they are being affected by the teaching responsibilities.  Janet Walker is going to chair this information gathering.

 9.             committee assignment

                  A.  Activities Committee: Chairperson - Sheila Cannon

1.  Halloween Party (Oct. 31, 2002)

                                                a.  Assisting members: Marcia Campbell, Cyndy Smith                    

2.  Christmas Party (Dec. 2002)

                                                a.  Assisting members: Marcia Campbell, Joe Winkle, Cyndy Smith

                                3.  Faculty/Staff Social (March 2003)

a.  Assisting members: Laurie Sullivan, Claudia West, Rick Utterback

 B. Benefits Committee: Chairperson - Janet Walker

1.  Benefits Fair (Feb 2003)

a.  Assisting members: Cheryl Christensen, Shannon Broad

                                2.  Employee Awards

                                                a.  Assisting members: Ken Richmond, Colin Metzger 

                                                b.  The first “Employee of the Semester” will be presented at the Christmas party.

 C.  Welcoming Committee: Chairperson - Laurie Sullivan

                                1.  Staff Professional Development

a.  Assisting members: Virginia Woodward, Dennis Cox (replaced Ed Rogers)  Janet Walker (replaced Cheri Drew)

                                2.  Web Site Technology: Colin Metzger

                                                a.  Assisting member: Janet Walker & Dennis Cox

                                3.  Membership

                                                a.  Assisting member: Shannon Broad

                 D.  Salary Committee: Chairperson - Ed Rogers

Date: 09/11/2002  

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STAFF BOARD MEETING

UDVAR HAZY BUILDING RM # 361

Wednesday, October 16, 2002

12:00pm

Meeting Minutes

Emailed 10/18/02

Meeting called to order at 12:05

 

1.         Minutes of 9/11/02 were moved to approve by Laurie Sullivan; seconded by Shannon Broad and carried by those present.

 

2.         New Secretary:  Bonnie Andrus was nominated to be secretary and approved by board members.

 

3.         Staff Halloween Party:  The date of October 31, 2002, is set for our next general staff luncheon meeting.  Chair, Marcia Campbell, indicated that the students will decorate the Ball Room one day prior to their dance so we can enjoy the decorations during the Halloween Dinner.  DSC preschool children will entertain with a “Ghoul-ie Parade.”  Staff members are invited to dress up, but there will be no costume contest.  Menu will be the same as last year’s.

            Christmas Party:  Marcia will order the Christmas trees for each department to decorate for the upcoming Christmas dinner and program. 

 

 4.         Staff Member Groups:  A good deal of time was spent evaluating and re-grouping Association Members.  We are trying to meet the desirable end where there are close-to-equal numbers in each group.  Existing members as well as potential members were ‘sorted’ into buildings/areas.                                                                            

*** Please see following document.  After checking through your building/area list, please call or email any corrections and/or comments to Dennis Cox  X7555  dcox@dixie.edu  or Bonnie Andrus  X7566  andrus@dixie.edu  .

 

 

5.             Teaching assignments:–  Janet Walker is doing an excellent job in obtaining information pertinent to the STAFF TEACHING ASSIGNMENTS.  A draft is in motion to document an official statement to come from the Staff Association.  As board members, if you did not get a copy of Janet’s draft, please contact her for a copy.  The information gathered thus far is for the board members’ ONLY.  Janet and others are still gathering information so we can make a firm and viable statement.  Your comments and help are welcome and needed.

 

6.              Ken Richmond is preparing a page for nominations for Employee of Semester which will be emailed to

             Staff Association members.

 

7.              Items from the floor:   The need for the Academic Council meeting minutes being available on a more timely   schedule was discussed.  Thanks and comments were discussed regarding the Accreditation event on campus.  Joe Peterson and committee did a commendable job.   Kudos were given to Mark Peterson, Chris Taylor and the Dixie Sun staff.  The format and delivery of the school paper are a great improvement.

 (Review Items)

8.           committee assignments

 

A.  Activities Committee: Chairperson -

1.  Halloween Party (Oct. 31, 2002)

                                    a.  Assisting members: Marcia Campbell, Cyndy Smith                

2.  Christmas Party (Dec. 2002)

                                    a.  Assisting members: Marcia Campbell, Joe Winkle, Cyndy Smith

                        3.  Faculty/Staff Social (March 2003)

a.  Assisting members: Laurie Sullivan, Claudia West, Rick Utterback

 

B. Benefits Committee: Chairperson - Janet Walker

1.  Benefits Fair (Feb 2003)

a.  Assisting members: Cheryl Christensen, Shannon Broad

                        2.  Employee Awards

                                    a.  Assisting members: Ken Richmond, Colin Metzger 

                                    b.  The first “Employee of the Semester” will be presented at the Christmas party.

 

C.  Welcoming Committee: Chairperson - Laurie Sullivan

                        1.  Staff Professional Development

a.  Assisting members: Virginia Woodward, Dennis Cox (replaced Ed Rogers)  Janet Walker (replaced Cheri Drew)

                        2.  Web Site Technology: Colin Metzger

                                    a.  Assisting member: Janet Walker & Dennis Cox

                        3.  Membership

                                    a.  Assisting member: Shannon Broad

 

            D.  Salary Committee: Chairperson - Ed Rogers

                                                                       

  Meeting adjourned at 1:10 PM

  

Date: 10/16/2002

 

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  STAFF BOARD MEETING

UDVAR HAZY BUILDING RM # 361

Wednesday, October 21, 2002

12:00pm

 (Additional Meeting)

 

Meeting Minutes

Emailed 10/21/02

 

  Attendees:  Dennis, Janet, Bonnie, Colin, Shannon, Tyese, Virginia, Laurie, Claudia, Marcia, Lena, Ken , Rick

Meeting called to order at 12:05

 

1.  Minutes of 9/11/02 were moved to approve by Laurie Sullivan; seconded by Marcia Campbell and carried by those present.

 

2.       Staff Halloween Party:  Marcia created cute invitations for the Halloween Party to be emailed to each group representative.  Reps should ask for RSVPs and get information to Dennis by Wednesday, 10/30.

Menu:  Soup, Salad, Potato Bar

Pumpkins decorated by each group will serve as the table decoration as well as a gift for the pre-schoolers/entertainers.

 

 3.       Janet’s 2nd draft on the staff teaching issues was discussed.  A motioned for acceptance was moved by Dennis, seconded by Bonnie and carried by those present.  The draft will be emailed out looking for evidence of interest by Admin to investigate noted issues further. 

4.        Five Year Strategic Planning:  Be aware of the 5-year agenda for Dixie College.  If you have comments, pro or con, re: issues, items, and priorities prepare them for presentation.

             Meeting adjourned at 1:05 PM

  Date: 10/21/2002

 

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STAFF BOARD MEETING

UDVAR HAZY BUILDING RM # 361

  November 13, 2002

12:00 Noon

UHB

 

ATTENDEES:    Dennis Cox, Colin Metzger, Bonnie Andrus, Joe Winkle, Shannon Broad,

  Laurie Sullivan, Claudia West, Marcia Campbell, Janeene Cowley

 

1.  Minutes were moved to approve by Marcia, seconded by Claudia.

 

2.  Dennis has had information regarding a state wide tuition increase of 4.5% for all State  Higher  Ed campuses. There is the possibility that DSC will increase that by an additional 3%.

 

3.  There were many who had valuable input on the prioritizing of the vacant positions on campus.  Dennis appreciated the comments and discussion.  It was difficult to make a Job Priority List that wasn=t prejudice by department.  There are needs in each department for the holes to be plugged.   It was determined for the Job Priority List to truly be of benefit campus wide, we will require each department to lay parameters - or selling points- regarding the open positions.

There is an attached page for each department/group leader to complete and get back to Dennis by Monday, December 9, 2002.

 

4.  Janet will be meeting with the Faculty Senate Committee at the end of the week.  She will be able to share the Statement information/reaction at our next meeting.

 

5.  The Christmas party & dinner will be December 9th 11:30-1:30.  DSC Faculty will be invited to join with us (splitting the cost)  for the dinner and festivities.

Marcia Campbell            Chair B Has small trees to deliver to each department for decorating.

 Will get entertainment

Laurie Sullivan            Committee B Group singing/Ice breaker

 

6. Benefits Fair: Date will be February 19, 2003.  We will serve lunch to Association members.  There will be door prizes.  Letters will be sent to Acollege approved@ entrants.  The question was asked if there is a legal reason we cannot open this fair to other commercial businesses in town who would have a product or service that would be of BENEFIT to college employees.  This idea will be researched by Dennis.

Entrants will pay a $50.00 fee

 

7.  We were reminded of the ACampus to Community@ project going on of collecting books to be distributed to various charities in the county as well as to Purgatory.

 

8.  The semester will end December 13th.

 

Meeting adjourned at 1:05 PM

 

VACANT JOB LIST PRIORITIZING

 

1.  List position(s) vacant in your department.  Indicate if they are F/T or P/T.

 

 

 

 

2.  Simply state the key responsibilities.

 

 

 

 

3.  List importance of need for position to be filled

A.  For your department:

 

 B.  For the campus:

 

4.  How long has this position been vacant?

 

   

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   STAFF BOARD MEETING

UDVAR HAZY BUILDING RM # 361

January 8, 2003

12:00 Noon

UHB

     

ATTENDEES: Dennis Cox, Bonnie Andrus, Joe Winkle, Shannon Broad, Rick Utterback, Ken Richmond, Marcia Campbell, Janeene Cowley, Rich Hulse.

Meeting began at 12:05 P.M.

 

1.  Minutes were approved by those present.

 

2.  Dennis introduced an AAccess Value@ program for our response.  The program is a variety of discount credits that can be used at various businesses throughout the state, including tours, cruises, entertainment, food and more.  There is a refunded amount of  money from the medical benefits fund being held that could be used to Apurchase@ this program for DSC employees.  After some discussion, it was thought best to leave the money in the fund to assure that no cuts will be made to our individual benefits down the road, until Dennis can get more information about it from Pam Montrallo.  Rick Utterback moved the motion to hold this item for further discussion and Joe Winkle seconded.

 

3.  We discussed the Benefits Fair.  We are desirous of presenting quality and a quantity of businesses and products to DSC employees.  As of now  we have only four  vendors who have replied to the December 6th mailing.  Knowing that each board member has community involvement, it was purposed that each of us invite a business Bor two, or MOREB to apply to join with us this year.  The time is short for us now so please respond to this immediately and get your information back to Janet Walker by Friday, January 17th.  The invitation letter and registration page will be emailed by Bonnie to board members.

 

4.  Dennis discussed some College Council items. 

You may have noted a couple of diseased or dead trees that have been removed from campus.

Student fees increased $35.00 this semester.  Most of the $$ generated from this increase will pay for the new Banner Computer System. 

The State mandated a  4.5% increase in tuition.  DSC has proposed and additional 3 to5% increase for lower division classes and 5% to 7% increase for upper division classes.

 

Meeting was adjourned at 12:50 P.M.

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STAFF BOARD MEETING

UDVAR HAZY BUILDING RM # 361

  February 12, 2003

12:00 Noon

UHB  

 

ATTENDEES: Dennis Cox, Bonnie Andrus, Joe Winkle, Shannon Broad, Rick Utterback,  Ken Richmond, Marcia Campbell, Janeene Cowley, Rich Hulse. Claudia West, Ed Rogers

Meeting began at 12:03 PM

 

1.  Minutes were approve by those present.

 

2.  During the discussion to bring everyone current on the Benefits Fair operation, it was purposed by Ed Rogers that the Staff Association make an official statement regarding the vendor  fees for campus organizations and off campus businesses.   Outside (not campus affiliated) vendors will pay $50.00 per booth spot for up to two representatives.  Campus affiliated organizations will be able to have a booth spot at no charge.  The proposal was seconded by Rick Utterback and carried by members present.

 

3.  A request was made that  SA Board members talk with Association members in their departments to make up a >wish list= of possible vendors for next year=s Benefit Fair.  Travel Agencies, Gyms (i.e. Curves, Gold=s) are examples

 

4.  Dennis asked that as SA Board members, we read and become familiar  with DSC policies and procedures, particularly the newly revised ones; Travel, Sexual Harassment and Use of the PV Cabin.  We need to know the language and intent of the policies and make sure our Association members know them.  If there are questions, comments or concerns they need to be noted.

On the same note, we are to read and recognize the college Mission Statement.

 

5.  Dennis has been to UHESA (Utah High Education Staff Association) meetings.  He brought forward one item for discussion regarding UHESA=s request for dues to be paid to them to generate funds for legal council etc.  Dennis felt that a) we need more information as to the benefits for members at DSC, and b) that we might be better served by becoming personally involved in our neighborhood caucuses, know our representatives and their platforms and be active in generating votes for those who will do DSC and the area the best good.

 

6.  We are working on the SA Member list to bring it current.

 

7.  The proposal of Apooled@ vacation/sick leave was briefly discussed.  It appears that several department would like to do this.  Dennis will discuss the possibility  with Pam.

 

Meeting was adjourned at 12:50 PM  

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STAFF BOARD MEETING

UDVAR HAZY BUILDING RM # 361

Wednesday April 9, 2003

12:00pm

 

Agenda Minutes

Attendees:  Dennis Cox, Bonnie Andrus, Ken Richmond, Laurie Sullivan, Lena Judee, Shannon Broad, Susan Garner,

                    Hailey Orr, Tyese Gray

   

1.   Minutes were approved.

            2.   New Group Reps:  Susan Garner and Hailey Orr were welcomed.  (It was Hailey’s Birthday and we celebrated with cake!)

 

             3.   AFT/UTAH:  Doug Drake, who is the AFT/UT Representative for Southern Utah, took some time to introduce the AFT program.  It is the American Federation of Teachers, a state wide organization for Higher Ed employees, offering benefits in insurance, legal defense, lobbying, mortgage programs, travel discounts, product discounts and other areas.  Those present discussed the information plus information on the UHESA charter.  Dennis will provide more details about the UHESA benefits and plan when he returns from the meeting in SLC.  All membership is voluntary in either program.

 

           4.    SICK POOL POLICY:  A Sick Pool Policy from UVSC was reviewed.  Lena Judee will write up a proposal for DCS that will be voted on by Staff Board Members to see if this is something we would want to present to Pam Montrallo.

 

            5.     SALARY UPDATE:  Information on ¾ salary/job reclassification will be sent via email by Dennis to Board members.