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Revised
Updated March 2002
Updated August 2005
Revised November 2005
CONSTITUTION AND BY-LAWS
ARTICLE I - Name
The name of this organization shall be the Dixie State College Classified Staff Association (CSA) and will be referred to throughout this document as either “CSA” or the “Association”. All full-time or part-time classified employees are eligible to become voting members.
ARTICLE II -Purpose
The primary purposes of the Association are:
- To foster a harmonious and cooperative relationship between administration, faculty, exempt and classified staff members, to uphold the college’s mission in attaining the college’s goals and to further the role of recommending and implementing policy concerning classified employee affairs.
- To facilitate communication, understanding, and cooperation among classified employee members and the college.
- To provide an authoritative voice for expressing problems and concerns of association members.
- To provide an amicable method of settling differences or grievances that may arise between the college, the association and the employees.
- To promote the mutual interests of the college, the association, and the employees.
- To promote professional and personal development and job improvement of association members.
- To promote the objectives, general welfare and good fellowship among the association members and the college.
ARTICLE III -Membership
Section 1: Members:
Persons employed in a full-time classified position at Dixie State College,
or persons in a less than full-time classified
position, shall be eligible for membership in the Association.
Section 2: Associate Membership:
Faculty, exempt employees and/or persons who work on the Dixie State College campus, but are employed by other entities, whose current dues are paid in full, are eligible for non-voting membership.
ARTICLE IV -Officers and Elections
Section 1: All officers of the Association will be dues-paying CSA members. Staff officers shall consist of a president, president-elect, immediate past-president, public relations specialist, secretary/treasurer, and a sufficient number of board members to ensure each area of campus are represented on the Executive Board.
Section 2: The officers and board members shall constitute the Executive Board of the Association.
Section 3: Nominations
for Association officers will
be held in April. A minimum of two candidates for the office of president-elect
will be nominated. Elections for Association officers will be
held no later than May 31. Elected
officers will take office on July 1.
Section
4: The president-elect shall serve
in the capacity for one year following his/her election and shall automatically
become president of the Association beginning July 1 of the following year.
Section 5: The board members shall be elected at the same time the election for president is conducted and shall take office beginning July 1of that year.
Section 6: The secretary-treasurer shall be elected annually by the Association.
Section 7: If a vacancy in an elective office occurs, the vacancy shall be filled as prescribed in Article VI, Section 7 of the by-laws.
ARTICLE V – Duties
The duties of the
officers shall be prescribed in the by-laws.
ARTICLE VI -Affiliation
The Association shall affiliate with other professional organizations upon recommendation of the Executive Board and a two-thirds (2/3) voting majority of the Association membership.
ARTICLE VII
-Constitutional Amendments
Amendments to this constitution may be proposed by any Association member. Proposed amendments must be presented to the Executive Board before being presented to the general membership. This constitution may be amended by a two-thirds (2/3) voting majority of the Association membership. Such action may take place at any regular or special meeting or by secret ballot submitted to all members throughout the campus providing that the proposed amendments have been submitted to the entire membership at least two (2) weeks prior to said vote.
BY-LAWS OF
ARTICLE I - Dues
Association membership dues, in such amounts as recommended by the Executive Board and approved by the Association membership, shall be paid to the Secretary/Treasurer by the membership during fall semester of each year, unless arrangements have been made in writing, to have dues deducted from the payroll. Dues are $3.00 a month for voting membership.
ARTICLE II -Meetings
Section 1: The Executive Board:
The Executive Board shall meet at least once each month. Other meetings may be called by the president or at the request of two members of the board.
Section 2: General Membership Meetings:
The Executive Board shall schedule at least one regular meeting of the membership each semester and may call other necessary meetings of the Association. The Executive Board shall state the time and place of the meeting. Notice of said meeting shall be given each member stating the place, day, and hour of the meeting and purposes for which the meeting is called. Said notice shall be delivered to each member not less than two days before the meeting. Attendance shall be restricted to Association members unless an invitation is extended by the Executive Board or a majority of the Association members.
ARTICLE III -Quorum
A quorum shall consist of a majority (more than 50 percent) of the membership of the Association who are present at any official meeting of the Association. Motions may be acted upon and passed by a simple majority of votes of those present unless otherwise stated in the constitution or by-laws.
ARTICLE IV -Office Holding
The right to hold an elective office shall be granted to all CSA members who have paid the annual dues.
ARTICLE V- Voting
The right to vote on all matters relating to the Association is vested in its members. All eligible voters shall be duly notified of all elections by the Executive Board and all votes shall be cast in person or by proxy. All proxy voters must be submitted to the Association president at least twenty-four hours prior to that meeting.
ARTICLE VI -Terms, Duties, and Power
Section 1: President
The president shall hold office for a term of one year beginning July 1 of the year after he/she is elected as president. He/She shall be responsible for setting the time, date, and place of additional meetings of the Association. He/She shall call these meetings as necessary or upon personal request from two members of the Executive Board. He/She shall be co-signer of checks drawn from the funds of the Association. The president shall represent the Association before the public, either personally or through other delegates, and shall perform all other functions usually attributed to this office. The president shall also serve as a member of the College Council. The President will be compensated with a stipend equal to that given to the Faculty Senate President and the Exempt Staff Association President.
Section 2: President-Elect
The president-elect shall
be elected for a term of two (2) years beginning July 1 of the year elected,
and shall serve as vice-president of the Association for the first of those
years. He/She shall perform the
functions usually attributed to the vice-president and shall assist the
president in the performance of duties and shall engage in every activity that
is necessary to maintain continuity of Association business. He/She shall become president at the
expiration of one year or when the presidency becomes vacant. He/She shall also serve as a member of the
Executive Board.
Section 3: Immediate Past-President:
The immediate past-president shall act as advisor to the Executive Board and assist the president at his/her request. He/She shall also serve as a member of the Executive Board. The past-president shall also serve as chair of the CSA Staff/Reclassification Salary Committee.
Section 4: Secretary/Treasurer:
The secretary/treasurer shall keep a record of all proceedings of all meetings of the Association and Executive Board, and shall conduct secretarial duties connected with the Association. He/She shall pay bills upon approval of the president and keep an itemized account of receipts on the academic year basis of July 1 through June 30, inclusive. He/She shall present an annual financial report at the last Executive Board meeting of the year.
Section 5: Public Relations Specialist:
The public relations specialist will be responsible to keep the Association=s web page current. He/She will also be responsible to proof all flyers being distributed by the Association.
Section 6: Area Representatives:
Areas to be represented will be determined by the number of eligible CSA employees working in said areas and will be adjusted based upon numbers. Area representatives shall be elected by dues-paying staff association members working in their respective areas. The area representatives shall serve for a term of two years, with four (4) representatives voted in each year. Only members of each represented area may vote for their area representative.
The area groups are defined as follows: Area 1: SSC Whitehead Bldg,
Student Services, Financial Aid, Career Center - one (1) representative. Area 2:
Section 7: Vacancies:
If the office of president becomes vacant, it shall be filled by the president-elect. If the remaining term of the officer as president exceeds one-half of the year, it shall be considered a full term. If less than one-half of the year, it shall not be counted as the term of office. If the office of president-elect becomes vacant, it shall be filled by special appointment of the Executive Board.
If the office of secretary/treasurer becomes vacant, it shall be filled by an individual appointed by the association president.
If the position of area representative becomes vacant, a special election shall be held to fill the vacancy.
ARTICLE VII -Powers and Duties of the Executive Board
Section 1: The Executive Board shall be responsible for managing the Association, approving expenditures, carrying out policies, and reporting its transactions to the members.
Section 2: The Executive Board may represent the Association in negotiating personnel policies established by the general membership.
Section 3: The Executive Board shall appoint members of committees and task forces.
ARTICLE VIII CSA Salary/ Reclassification Committee
Section 1: Purpose:
The CSA Salary/ Reclassification Committee shall act as a recommendation board to the Staff Executive Committee. The Salary /Reclassification Committee will work on salary related issues that are assigned to them by the Association=s Executive Board. The CSA Salary/Reclassification Committee will function as an appeals board for reviewing a CSA staff member=s appeal on his/her job classifications.
Section 2: Structure and Duties:
The CSA Salary/Reclassification Committee shall consist of a chairperson who shall be the past-president, the president, and the president-elect of the Association along with four (4) elected members from the CSA membership. The members of the CSA Salary /Reclassification Committee are nominated and approved by the Executive Board. Members will serve a three (3) year term. Resignations will be filled by the Executive Board.
Section 3: Meetings:
The committee shall meet at the call of the Executive Board, and shall hold special meetings at the call of the past-presidents. The committee shall be expected to function throughout the year and to report to the Executive Board when requested to do so by the Executive Board.
Section 4: Reports:
All business transacted in committee meetings shall be officially reported to the Executive Board. Upon the completion of a committee assignment, the chairman shall, upon request, file a written report with the Executive Board of the work done by the committee. At the end of the year, the chairman of the committee shall submit to the Executive Board a report of the year=s activities, which shall include recommendation to improve the effectiveness of that committee in future years.
ARTICLE IX – CSA Development Committee
Section 1: Purpose:
The purpose of the CSA Development Committee is to raise funds for the support of CSA training and professional development activities, disburse those funds to individual CSA on the basis of application to the committee, coordinate with general college and other training or development efforts. Specific criteria for the disbursement of funds, application materials, and evaluation methodology will be the responsibility of the Development Committee as approved by the CSA Executive Board.