DIXIE STATE COLLEGE OF UTAH

POLICIES AND PROCEDURES MANUAL


Section: 7-Institutional Advancement

Policy No: 18

Approved: 9/26/96

Policy: GIFT RECORDING AND ACKNOWLEDGMENT

7 - 18 GIFT RECORDING AND ACKNOWLEDGMENT

18.1 PURPOSE

To assign responsibility for the proper recording and acknowledgment of private contributions to the college.

18.2 POLICY

18.2.1 The Advancement Specialist of the Office of Institutional Advancement shall receive, receipt, record, deposit, and acknowledge all private contributions to the college. All receipting will be done on official college receipt forms.

18.2.1.1 The Advancement Specialist records will assure that appropriate departments, or agencies are notified in a timely fashion regarding contributions restricted for their use.

18.2.1.2 The Advancement Specialist will be primarily responsible for the receiving, receipting, recording, depositing and acknowledging gifts and donations.

18.2.1.2 The process will be monitored by the Director of Institutional Advancement to insure timeliness and to provide a second person to verify sound fiscal procedures.

18.2.1.3 Work-study students and volunteers will not be given duties that involve the receiving or receipting of gifts or funds.