DIXIE STATE COLLEGE OF UTAH

POLICIES AND PROCEDURES MANUAL


Section: 6-Administration

Policy No: 16

Approved: 11/15/96

Policy: CONFERENCE CENTER MONEY HANDLING PROCEDURES

6-16 CONFERENCE CENTER MONEY HANDLING PROCEDURES

16.1 Definition

16.1.1 The Conference Center is an authorized satellite cashier for Dixie State College.

16.2 Conference Center Money Handling

16.2.1 Funds received in the mail and payments made in person should be handled by the following procedures:

16.2.1.1 Someone other than the cashier will open the mail.

16.2.1.2 An endorsement stamp will be placed on all incoming checks as soon as they are received. This will reflect the actual funds taken in.

16.2.1.3 Pre-numbered receipts, in duplicate are to be prepared for all currency and coin.

16.2.1.4 Checks received should also be receipted where possible.

16.2.1.5 The individual receipting the funds will not be the same individual that enters the accounting data.

16.2.1.6 The accounting data will be entered and funds deposited with the cashier daily.

16.2.1.7 Funds received after 4:00 PM will be kept in a locked box in a locked office over night and deposited with the Cashier or in the Cashier's night drop on the next business day when possible.

16.3 Off Campus Money Handling:

16.3.1 All of the procedures in section 16.2 will be followed.

16.3.2 The following additional measures will be taken:

16.3.2.1 Funds will be secured within a locked money bag when being transported to the main office in St. George.

16.3.2.2 Funds received and held at the site over night will be secured in a safe.

16.3.2.2.1 If a safe is not available, the funds will be secured in a place best for the situation.

16.3.2.3 A receipt for the total sum of money taken in for a given program will accompany the funds or be mailed separately to the main office in St. George.