DIXIE STATE COLLEGE OF UTAH POLICIES AND PROCEDURES MANUAL | Section: 5-Student Services |
Policy No: 47 | |
Approved: 3/16/00 Revised: 1/22/10 | |
Policy: ACADEMIC CREDIT TRANSFER | |
5-47 ACADEMIC CREDIT TRANSFER
I. Definition
A. Transfer is as used in this policy refers to the process of moving one's enrollment from one post-secondary academic institution or program of higher education to another.
B. Transfer of credit refers to academic credit hours earned at one institution being accepted at another college or university.
47.1.2 Students may transfer into Dixie State College from other institutions of higher education or they may transfer from Dixie State College to other institutions.
C. Within the Utah System of Higher Education (USHE) Articulation (transfer credit) agreements are officially have been made which assure easy and full transfer of approved documents that match course content and credit between two or more higher education credits to other institutions. within the System.
D. Regionally accredited refers to colleges and universities that meet acceptable levels of quality and performance as demonstrated through accreditation by or being a candidate for accreditation with one of the regional accrediting associations recognized by the United States Secretary of Education.
E. Transcripts are an official record of a student’s academic performance. Official transcripts are required for the admissions process. A transcript is unofficial if it is:
i. a copy (not an original official transcript).
ii. faxed or received in an otherwise unofficial manner (unsealed envelope, etc.).
iii. opened prior to being submitted to the Dixie State College Admissions Office (even if opened by Dixie State College faculty, advisor, or other employee).
II. Students Transferring to Dixie State College Procedure:
A. Students transferring to Dixie State College must complete the regular application process and have supply an official transcript in an envelope sealed by an official of the sending institution. (See Admissions Policy) from all previously attended higher education institutions officially sent to the Registrar’s Office.
B. Dixie State College awards credit for competencies as measured by standard examinations such as the College Level Examination Program (CLEP) and the Advanced Placement program (AP).
i. Specific exams and subject areas accepted and the minimum score requirements and the amount of credit granted are posted in the College catalog.
47.3.1.1 Students transferring into four-year programs may be required to meet additional departmental admissions requirements.
47.4 Transfer Credit/Transcript Evaluation at Dixie State College
C. A student’s official transcript will be evaluated by the Registrar’s Office to determine the applicability and transferability of the credits.
D. A No transcript evaluation will take place until the student has for the purpose of determining transfer credit is done after applicants have been admitted as matriculated students and have confirmed their intent to enroll at Dixie State College.
47.4.2 The evaluation is made using only official transcripts bearing the official school seal. Transcripts may be sent directly to the college from each of the applicant’s previous colleges or hand delivered in a original, sealed envelope.
47.4.3 Transcripts that are faxed, marked "student copy," ‘issued to student," or "unofficial" are not accepted as official transcripts.
47.4.4 Unofficial transcripts may be used for admissions purposes, but will not be evaluated for transfer credit.
47.4.5 Transcripts accepted as official by Dixie State College Registrars Office are automatically sent to the Advisement Center for evaluation and posting of general education courses and elective credits on the student’s Dixie State College transcript.
47.4.6 Dixie State College’s academic departments will evaluate transfer credits to determine courses acceptable toward a student’s major.
E. To be accepted, transfer credits must:
i. Be college level (not remedial, developmental or pre-college) courses will not be awarded credit at Dixie State College, but may be used for apropriate course plaement.
ii. Be completed with a grade of D- or above A course must be substantially equivalent to a Dixie State College course with a grade of C- or higher to be credited as the given course.
F. Where no articulation agreement exists, Dixie State College academic departments are responsible for determining course equivalencies in their subject area.
i. Transfer credit may be limited in amount or by age by a Dixie State College academic department. The transcript evaluator may require the
ii. Students may be asked to supply information from a college catalog, bulletin, syllabus, and/or course outline from previous colleges attended to aid help in evaluation of a transcript determining the transferability of or a specific course.
47.4.8 Transcripts must come from a regionally accredited college or university for credit to be awarded at Dixie State College.
47.4.8.1 Transcripts from non-regionally accredited institutions must be approved by the appropriate department chair or program director.
47.4.9 Transfer classes will be evaluated on a course-by-course basis.
47.4.12 There is no limit to the number of transfer credits which may be accepted.
G. Transfer credit courses may be accepted from other institutions for the purpose of posting a repeat on a course already taken at Dixie State College, providing the transfer course is equivalent as established by one of the following:
i. Articulation agreements between the two institutions. If no such articulation agreement exits, an appeal can be made to the department chair to establish equivalency.
ii. Acceptance by the appropriate department chair.
H. Transfer credit earned at a 1000 or 2000 level usually does not may be used to substitute for a 3000 or 4000 level class at Dixie State College.
i. Exceptions may be permitted when the course is equivalent to the Dixie State College class and requires the approval of the program director/department chair and dean.
I. The College reserves the right to deny credit for courses that are not compatible with those offered in its academic programs. The following types of courses will not be awarded Dixie State College credit:
i. Courses that provide religious instruction in a particular doctrine.
ii. Courses offered for non-credit continuing education units.
J. Transfer credits courses are posted with the grades earned, but the grades are not calculated in the student’s Dixie State College GPA; however, a transfer GPA and a cumulative GPA. on the transcript will reflect the student's transfer grades.
47.4.15 Students with questions about the transferability of general education courses from other institutions to Dixie State College should consult with the transcript evaluator. Questions concerning major-related courses are answered by the academic departmental advisor.
47.4.16 The transfer credit evaluation is subject to audit and reevaluation.
47.4.17 Associate of Arts or Associate of Science degrees earned at regionally accredited institutions as well as General Education "Letters of Completion" submitted by Registrars Offices at said institutions will be accepted by Dixie State College in meeting general education requirement.
III. Students Transferring from a Utah State Higher Education (USHE) Institution Articulation Agreement
A. General Education Credit: Articulation agreements exist between all USHE institutions regarding transfer of general education credit as specified in Utah Board of Regents policy R470. Courses that meet a General Education requirement at both institutions are accepted in fulfillment of that GE requirement at Dixie State College.
B. General Education Completion: Students who have fulfilled all the General Education requirements at a USHE institution will be considered to have fulfilled the General Education requirements at Dixie State College. General Education fulfillment is exemplified by one of the following:
i. Receipt of an Associate of Arts or Associate of Science degree
ii. Registrar’s “Letter of Completion” of general education completion
C. Non-General Education Credit: All credits numbered 1000 or above are entered onto the student’s Dixie State College transcript. Transfer classes are evaluated on an individual basis.
i. Courses equivalent to Dixie State College courses will be entered as such.
ii. Individual courses not equivalent to Dixie State College courses will be entered as elective credit.
47.5.1 An Associate of Arts or an Associate of Science degree earned at any institution within the Utah System of Higher Education will be considered as meeting the general education requirements of any institution in the System.
47.5.2 Outside of the USHE there are limited articulation transfer credit agreements.
47.5.3 When the general education requirements of a USHE institution have been met, a registrar’s certification that the transferring student has completed baccalaureate-level general education requirements at the sending institution will be accepted by the receiving USHE institution in lieu of the AA/AS degree.
47.5.3.1 In the latter case, the registrar at the sending institution will forward to the receiving institution an up-to-date description of the general education requirements.
47.5.4 Credit other than that intended wholly to meet the general education requirements of the receiving institution will be applied on the basis of appropriateness of credit to a particular institution’s specific degree program requirements as determined by the receiving institution.
47.5.5 General Education course work from a USHE institution shall be applied to assure the best possible fit with Dixie State College’s General Education requirements.
IV. Students Transferring From a Regionally Accredited Institution in the U.S.
A. If the sending institution is regionally accredited, all credits are entered onto the student’s Dixie State College transcript. Transfer classes are evaluated on an individual basis.
i. Courses equivalent to DSC courses will be entered on the Dixie State College transcript with the appropriate Dixie State College course title and number.
ii. Individual courses not equivalent to Dixie State College courses will be entered as elective credit.
iii. Associate of Arts or Associate of Science degrees earned at regionally accredited institutions as well as General Education “Letter of Completion” submitted by Registrars at said institutions will be accepted by Dixie State College in meeting general education requirements.
a. Students must meet Dixie State College and Utah Board of Regents requirements in three core areas: math, composition, and American institutions.
V. Students Transferring From a Non-Regionally Accredited Institution in the U.S.
A. If the sending institution is not regionally accredited as described in Section I. D. of this policy, including career and technical institutions, transfer credits may be accepted if approved after evaluation by the appropriate academic department chair.
i. Associate’s degrees from non-regionally accredited institutions are not recognized as fulfilling Dixie State College General Education requirements.
a. Individual courses may be approved by the appropriate academic department chair as fulfilling General Education requirements..
ii. Articulation agreements between Dixie State College and non-regionally accredited institutions may exist.
VI. Students Transferring From Institutions Outside the U.S.
A. If the sending institution is outside the United States, in order to receive college credit for college courses completed outside the U.S., all college transcripts must be submitted through an approved credentials service. (See Admissions Policy)
B. The Dixie State College Registrar’s Office and appropriate academic departments will then determine any course equivalencies.
47.6 International Transcripts
47.6.1 International students requesting transfer of credit from foreign institutions of higher education must supply catalogs and/or documentation of course content from those institutions before transfer evaluation can be made.
47.6.2 School records must be presented in the original language accompanied by a certified English translation of all non-English transcripts. Translations must be literal and complete. Faxed documents are not accepted. Evaluations can be obtained through a foreign credential evaluation service. Information about these services is available from the Advisement Center.
VII. Military Transfer Credit
A. Dixie State College may or may not award credit based on military transcripts. To determine if credit may be awarded:
i. Send DD 214 (Member 4 Copy) discharge paper to Dixie State College Admissions Office.
ii. Send official military transcripts to the Dixie State College Admissions Office.
B. Military course credit may be accepted based on these conditions:
i. ACE recommendations from the Guide to the Evaluation of Education Experiences in the Armed Services
ii. Review by the academic department
C. Credit will only be awarded for Military Occupational Specialty (MOS) Codes when they directly correlate with a Dixie State College course.
D. Scores for military credit are not included in any GPA.
47.7.1 Military courses may be transferred and are evaluated using the ACE recommendations from the Guide to the Evaluation of Education Experiences in the Armed Services.
47.8 Credit by Examination
47.8.1 Transfer of credit by examination does not automatically transfer but must be posted and reevaluated at Dixie State College (refer to Credit by Examination, Prior Experiential Learning or Petition Policy 5-15).
47.3.2 Students transferring from Dixie State College must contact the institution to which they plan to transfer and meet their admission requirements, including sending an official transcript from Dixie State College to the transfer institution.
47.3.2.1 Institutional departments may have additional requirements.
VIII. Students Transferring From Dixie State College
A. Students planning to transfer from Dixie State College to another college or university are individually responsible for determining the transferability of their courses.
i. Students should contact the other college or university to verify transferability, entrance standards, and program requirements.
B. Transfer to another institution within USHE
i. General Education Credit: Articulation agreements exist between all USHE institutions regarding transfer of general education credit as specified in Utah Board of Regents Policy R470.
ii. General Education Completion: Students who have fulfilled all the General Education requirements at an USHE institution will be considered to have fulfilled the General Education requirements at any USHE institution. General Education fulfillment is exemplified by one of the following:
a. Receipt of an Associate of Arts or Associate of Science degree.
b. Registrar’s General Education “Letter of Completion”. A fee is associated with this certificate.
Other Revision Dates:
9/27/02
5/04/07
Associated Documents:
Admission to the Institution Policy 5-2
Articulation Database
Credit by Examination Policy 5-15
Graduation Policy 5-20