DIXIE STATE COLLEGE OF UTAH

POLICIES AND PROCEDURES MANUAL


Section: 5-Student Services

Policy No: 15
Approved: 4/26/96
Revised: 11/16/07

Policy: CREDIT BY EXAMINATION, PRIOR EXPERIENTIAL LEARNING OR PETITION

5-15 CREDIT BY EXAMINATION, PRIOR EXPERIENTIAL LEARNING OR PETITION

15.l A student must be currently enrolled at Dixie State College to receive any extra-institutional credit by examination, prior experiential learning or petition.

15.2 Total Maximum Credit by Examination, Prior Experiential Learning or Petition

15.2.1 Dixie State College will award no more than a combined maximum of 32 credits for the following types of extra-institutional credit:

15.2.1.1 Advanced Placement Credit

15.2.1.2 Test-Out Credit

15.2.1.3 CLEP Credit

15.2.1.4 Vertical Credit

15.2.1.5 Foreign Language Credit

15.2.1.6 ACE-Evaluated Military Training Credit

15.3 Duplicate Credit: Duplicate credit cannot be awarded for any combination of exams, courses, or petitions, meaning that credit that fills the same general education requirement will not be posted to the student's transcript more than once.

15.3.1 Related class work recorded on the college transcript prior to an examination: If a student has taken courses that fill requirements, and later takes the CLEP test, the credit earned in courses will be deducted from the CLEP credits allowed. This means, for example, that if a student already has passed the beginning composition general education course, the student may not receive duplicate CLEP credit for that portion of the general education requirements.

15.3.2 Related advanced placement or exam credit recorded on the college transcript prior to an examination: This credit will be deducted from the credits allowed. This means, for example, that if a student has already received advanced placement credit for the general education beginning composition course, the student may not receive CLEP credit for that portion of the same general education requirements.

15.3.3. Related class work recorded on the college transcript after an examination: This means, for example, that if a student has already taken the CLEP or Advanced Placement test and received credit filling the beginning general education composition requirement and then takes the beginning general education composition course, the duplicate credit will be removed.

15.4 Transfer of Credit by Examination

15.4.1 Transfer credit by examination will be evaluated and awarded by Dixie State College according to the standards and benchmarks that the college has established, and not according to the standards and benchmarks of an institution at which the student may have received credit elsewhere. When students transfer credit by examination, that credit will be evaluated and awarded by Dixie State College's standards.

15.4.2 To receive transfer credit by examination, the student brings original documentation of examination results to the Admissions and Records Office. This documentation may be from the examination company or, if the high school or college transcript records the student's score, that transcript may be used as documentation.

15.4.3 The student pays a posting fee at the Cashier's Office for TOEFL, foreign language exam and vertical credit. There is no posting fee for Advanced Placement, CLEP, or ACE military credit.

15.4.4 The Admissions and Records Office will evaluate examination results and post appropriate credit on the student's record.

15.4.5 Students can verify what credits have been posted by contacting the Advisement and Counseling Office.

15.5 Advanced Placement Credit: Students completing the Advanced Placement (AP) tests and earning a score of 3, 4, or 5 after a year of high school instruction can receive 8 semester hours of credit for each full-year area tested and 4 semester hours of credit for each half-year area tested.

15.5.1 Students qualifying for this credit under the policy of the college should submit test results to the registrar's office.

15.5.2 Duplicate credit will not be awarded.

15.5.3 The student must bring documentation to the registrar's office and request that the AP credit be recorded on the transcript.

15.5.4 Cutoff scores and course requirements fulfilled are determined by Academic Council and will be published in the college catalog.

15.6 Testing Out of Classes: If a student is registered in a class, with instructor approval, s/he may "test out" of the class, stay on the roll and receive a letter grade on the final grade roll. In such cases, the instructor submits the grade at the end of the term on the regular grade report.

15.6.1 Test-out credit will not count toward the limit on credit by examination.

15.7 College Level Examination Program (CLEP) Credit

15.7.1 Credit can be given for non-traditional education through testing. These tests substitute for the requirements of general education courses.

15.7.2 If a student has already completed a particular general education course, that course's credit will be subtracted from the CLEP credit allowed.

15.7.3 Upon passing a CLEP test, a student must present documentation to the registrar's office for credit to appear on the transcript.

15.7.4 Cutoff Scores and Credits Allowed: The minimum level of CLEP test proficiency for any credit at Dixie State College will be published in the college catalog.

15.8 Vertical Credit: Vertical credit is available only for foreign language courses. After passing an advanced foreign language class with a "C" grade or better, a student may receive ungraded elective credit for the courses that are preparatory to the advanced class. To do so, s/he must

15.8.1 Receive written permission from the division dean and the faculty member who taught the advanced class.

15.8.2 Present to the registrar's office a memo of permission signed by both the dean and faculty member, pay a recording fee at the cashier's office, and then present the receipt to the registrar's office prior to the end of the third week of classes so that credit earned will be shown on the transcript.

15.9 Foreign Language Credit and English as a Second Language Policy: This type of credit is for students who have learned a second language. Student demonstrates proficiency by taking an examination, using the following procedures and guidelines:

15.9.1 Students who learn English as a second language may receive eight credits of ungraded foreign language credit for their ability to speak English. The student must pass the TOEFL or approved equivalent exam at a level of 500 or higher at Dixie State College or another university or college testing center.

15.9.2 English-speaking students who learn an approved second language may receive up to sixteen credits of foreign language credit for their knowledge of the foreign language. The student passes a foreign language examination at Dixie State College or a university or college testing center. If tested at a university or college testing center, the student would pay for the credit at the institution and then request that the test results be sent to Dixie State College.

15.9.3 Students may receive credit for English or for an approved second language, but not both.

15.9.4 After the student takes an exam to verify proficiency in a second language, whether English or another approved language, the Testing Center evaluates the results, and the student pays appropriate testing and recording fees to the college cashier before the end of the third week of classes during the semester in which the student is registered.

15.9.5 The student presents the receipt and test results to the registrar's office.

15.10 ACE-Evaluated Military Training Credit

15.10.1 Physical Education Credit: A student at Dixie State College who has completed basic training may request physical education credits, using the DD214 military form.

15.10.1.1 The student must present documentation to the registrar's office.

15.10.1.2 A total of 3 semester hours will be awarded.

15.10.1.3 The transcript will read "military credit."

15.10.1.4 No grade will be recorded.

15.10.2 Other Ace-Evaluated Military Credit: A student at Dixie State College who has completed specific military training may request credits based on the ACE (American Council on Education) guide's recommendations. The following procedures apply:

15.10.2.1 The student must document appropriate military training with military transcripts or other documentation, and the student requests that the experiential learning be evaluated for credit.

15.10.2.2 The ACE guide's recommendations will be copied, along with the military transcripts or documentation, and those documents will be sent to the department chair in the discipline in which the credits are petitioned.

15.10.2.3 The department chair will make recommendation for the number of credits to be granted.

15.10.2.4 The credits will be posted on the transcript as filling electives, not requirements.

15.11 Credit for professional licensure

15.11.1 Credit will not be given for work experience alone. Students who have achieved learning in a work setting have the opportunity to either challenge or test out of course work according to policies and procedures described above.

15.11.2 In special situations, credit may be offered for work experience that can be validated by a nationally recognized test. Examples might be pilots who receive credit for training validated by Federal Aviation Exams (FAA), or automotive students who have passed Auto Service Excellence (ASE) exams sponsored by the National Automotive Technicians Education Foundation, Inc. (NATEF).

15.11.2.1 The satisfactory scores for knowledge-based or professional examination are determined by the appropriate department and the dean of the school involved.

15.11.3 A maximum of 16 semester credits will be allowed for this type of validated work experience. Credit awarded for this type of work experience, as well as any exceptions to the 16-credit maximum, must be approved by the division dean and the academic vice president.

15.12 Credit by Examination or Petition on Transcript: A student may request that credit approved by Dixie State College be placed on their official student record indicating the title of the test taken or the type of petition, the credit received and the official score for the test. There is a fee charged for this service.

15.13 Credit for Experiential Learning

15.13.1 The purpose of this policy is to outline the process for awarding credit for experiential learning.

15.13.2 Definition of Terms

15.13.2.1 Experiential Learning refers to learning that is acquired outside of a traditional classroom. This can be a co-curricular activity linked to a traditional classroom or professional standards in a particular field of study such as practica, internships, student teaching, service learning or cooperative education.

15.13.2.2 Prior Experiential Learning is learning that is equal to college level learning and has been gained outside of a traditional classroom prior to a studentís enrollment in a college accelerated degree program, e.g. work or military experience, self-study, volunteerism, training, or travel.

15.13.2.3 Experiential Learning Assessment is a method of evaluating and recognizing learning that is equal to college level learning that has been gained outside of a traditional classroom prior to a studentís enrollment in a college accelerated degree program.

15.13.2.4 Portfolio is an organized collection of materials documenting prior learning achievements and relating them to learning outcomes of college courses. Usually the portfolio is developed to capture study for which there are no specific examinations.

15.13.3 Criteria for Application for Experiential Learning Credit

15.13.3.1 Students must be accepted into an approved accelerated degree completion program and must request experiential learning credit as early as possible upon admission to degree status.

15.13.3.2 Students must have a degree completion plan prepared in cooperation with a program advisor.

15.13.4 The over-arching principle guiding this policy is that college level learning must be the basis for any award of credit

15.13.4.1 Credit is awarded for learning that can be demonstrated, not for experience.

15.13.4.2 Credit is awarded for learning which is college level and meets the standards of Dixie State College.

15.13.4.3 The experiential learning must be relevant to actual course competencies.

15.13.4.4 Assessment of experiential learning is the responsibility of faculty experts in the relevant subject area. Credit will be granted upon the written recommendation of the department faculty having jurisdiction over the courses involved and with the deanís approval.

15.13.4.4.1 A committee will be formed for each student applying for experiential credit and will be assigned the task of reviewing the portfolio and making decisions using uniform guidelines as established by the College.

15.13.4.4.2 Each committee will consist of the studentís department chair, faculty advisor, the representative of the department from which the course originates, and the portfolio course instructor.

15.13.4.5 Credit will be awarded when the applicantís faculty committee determines that the portfolio provides sufficient evidence that the knowledge and skills a student has acquired are equivalent to what a student would acquire in a college-level class at either the lower or upper-division level.

15.13.4.6 Credit earned through an assessment of experiential learning cannot be duplicated through other mechanisms for earning credit. For example, if a student is granted experiential credit equivalent to ACCT 2150, she may not then take ACCT 2150 for credit. Similarly, a student may not enroll in a course for credit or audit at Dixie State College and subsequently seek credit through an experiential learning option.

15.13.4.7 If a student fails a course at Dixie State College, he must wait five years before petitioning to receive credit for the same course through an experiential learning option.

15.13.4.8 No letter grade will be entered on the studentís transcript for experiential learning credit. Experiential learning credit will be treated in the same way as transfer credit. A ďPĒ will be assigned and it will not count toward the studentís grade point average. Transcripts will clearly identify Experiential Learning Credits.

15.13.4.9 Experiential Learning Credit is not guaranteed with the exception a few pre-assessed licenses such as a CNA, teaching licensure, or CPA certification.

15.13.4.10 Experiential Learning Credit cannot substitute for basic general education requirements. It can be awarded as elective credit only in subjects that contribute to a Dixie State College accelerated degree program.

15.13.4.11 The amount of credit awarded for experiential learning will never exceed the guidelines of the Northwest Commission on Colleges and Universities.

15.13.5 An Experiential Learning Policy Committee will be created to periodically review the procedures and practices of awarding experiential learning credit to ensure academic integrity.

15.13.5.1 The committee will be appointed annually and will be comprised of 5 members.

15.13.5.2 Each school Dean will appoint one representative.

15.13.5.3 The following persons will also serve on the committee:

1. Vice President of Academics or designee

2. Registrar

3. Faculty Senate President or Past President

Other Revisions:

02/01/02
11/04/02
05/02/03
01/27/06