DIXIE STATE COLLEGE OF UTAH POLICIES AND PROCEDURES MANUAL | Section: 5-Student Services |
Policy No: 3 | |
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Approved: 3/11/98
Revised: 5/02/03 | |
Policy: REGISTRATION | |
5-3 REGISTRATION
3.1 Registration dates are listed in the college class schedule.
3.1.1 Registration for Dixie State College is accomplished either electronically by a voice-response computer system that can be accessed by any touch-tone telephone or via the Internet or in person at an advisor's office or at the College's registration window.
3.1.1.1 Instructions for using the electronic registration systems are outlined in the college class schedule. Each semester, currently enrolled students will be given the opportunity to register for the following semester at times announced. Students must enroll during their assigned registration period.
3.1.2 Registration into upper division courses requires prior approval from the degree-granting department. Instructor or departmental advisor permission to enroll in upper division courses may also be required. Matriculated bachelor degree seeking students will have first priority in registration into upper division courses. Departments and the registration office will manage this process for individual students.
3.1.3 Sophomore students, those students who will have completed 30 or more credit hours by the end of the current semester, may register early to facilitate their meeting associate degree graduation requirements.
3.1.4 Open registration follows sophomore registration. During open registration, freshman students, continuing education students, three credits or less students, and personal interest students are allowed to register.
3.2 Adding and Dropping Classes
3.2.1 During the first three calendar days of a term, students may add or drop classes using all methods of registration.
3.2.2 To add a class after the first three calendar days of instruction, a student must also have an add card signed by the instructor and must bring the card to the registrar's office for processing.
3.2.2.1 The instructor's signature shall not override course placement restrictions. Only the department chair's signature, or the dean's signature in the department chair's absence, on the add card will override placement restrictions.
3.2.3 To add a class after the end of the fourth week, written permission of the Academic Appeals Committee is required. However, the practice of adding a class after the fourth week in the semester is strongly discouraged.
3.2.4 Students may drop individual classes only during the first eight weeks of the term. A grade will not appear on the transcript if a student withdraws during the first three weeks. A "W" will appear on a transcript if a student drops after the third week of the term.
3.2.5 After the eighth week, a student may drop a class only with the written approval of the Academic Appeals Committee.
3.2.6 Students may apply for a complete withdrawal during the first twelve weeks of a term. Petition forms to drop or add a class after the deadlines are available in the office of the chair of the Academic Appeals Committee.
3.2.7 All students are expected to attend all classes for which they are registered, unless the class is officially dropped from a student's schedule.
3.2.8 Students are responsible to assure that their class schedules are correct each semester.
3.3 Student "No Show" Policy
3.3.1 Students should check their class schedules with the Registrar's Office, an academic advisor or via the Internet or touchtone registration at the time of registration and each time they add or drop a class, or if they miss the first class of the semester, or miss more than two consecutive class sessions in the first three weeks of the semester. They should also recheck their schedule before the final add/drop deadline. If there is a discrepancy, it is the students' responsibility to notify the Registrar's Office.
3.3.2 Students may check their schedules at any time by going to the Counseling Office, Registrar's Office, Cashier's Office, or Vice President of Student Services Office, or by using web-based or the automated telephone registration system.
3.3.3 Students must notify instructors if they will be absent the first day of class. Otherwise, instructors may automatically withdraw students if they fail to attend.
3.4 Administrative Withdrawal
3.4.1 Refer also to Administrative Withdrawal Policy 5-44 and Student Tuition and Fee Payment Policy 5-17. Students may be administratively withdrawn from a class or from the College for the following reasons:
3.4.1.1 Failing to attend class on the first day of class, without receiving special permission from the teaching faculty member.
3.4.1.2 Failing to complete orientation within the first week of the semester in self-paced computer classes. Orientation is still required after the first week of classes for a limited period.
3.4.1.3 Registering for courses for which they have not completed the prerequisites or in which they are not properly placed. (See Academic Assessment Policy 5-6.)
3.4.1.4 Neglecting to pay tuition and fees for any given semester by the end of the third week of the semester. This type of administrative withdrawal has been referred to previously as a "purge".
3.4.1.5 Registering for a class without following proper procedure when a "hold" has been placed on a student's registration for unacceptable academic performance. (See Scholastic Standards Policy 5-19.)
3.4.1.6 Classes may be canceled due to low enrollment or other uncontrollable circumstances. In this case, students are notified and told that they need to register for an alternate class.
3.5 Re-Registration After Administrative Withdrawal
3.5.1 All students who wish to attend class after they have been administratively withdrawn from classes must re-register in compliance with registration policy and deadlines.
3.5.1.1 Some students may need to appeal to the Admissions and Credits Committee for re-admittance. Appeal forms are located at the Advisement Office.
3.5.2 Students wishing to re-register after the purge (administrative withdrawal due to non-payment of monies owing) must re-register for all classes in which they were registered before the purge. Select classes may be dropped or block classes added after that point.
3.5.3 The College cannot guarantee that a student administratively withdrawn for non-attendance or unacceptable academic performance will receive the same schedules s/he had prior to withdrawal.
3.5.4 Students who must re-register after the first week will pay a late registration fee as well as the standard cost of tuition and fees before being allowed to re-register.
3.6 Class Load
3.6.1 Students taking 11 or fewer credits are part-time students, and students taking 12 or more credits are full-time students.
3.6.2 Students are encouraged to register for 16 credits each semester to complete 63 credits within a two-year period (summer semester not included).
3.6.3 Students may register for up to 20 credits without special permission; however, to register for 21 or more credits, students must have a minimum of a 3.0 GPA and either the academic department chair of their major or the executive director of advisement, and then permission of the College's registrar.
3.6.4 Class load for summer term will be published in the class schedule.
3.7 Repeat Courses: A course may be repeated when an unsatisfactory grade is received.
3.7.1 The repeated grade will be used in the calculation of the student's GPA and not the previous grade, provided the following criteria are met.
3.7.1.1 A student must register and pay tuition and fees for the semester in which the class is repeated.
3.7.1.2 Hours earned for any given course, regardless of the number of times repeated, may be counted toward graduation requirements only once.
3.7.1.3 The original grade will be annotated with a repeat code and the student's grade point average will be recalculated on the basis of the best grade received. The initial grade remains on the transcript as part of the student's permanent record.
3.7.1.4 It is the responsibility of the student to fill out a repeat card at the registrar's office upon completion of the repeated course for the GPA to be re-calculated.
3.7.1.5 The grade of a course taken at another institution cannot be used to change the GPA on the Dixie State College transcript.
3.8 Three Credits or Less
3.8.1 The "Three Credits or Less" program gives students an opportunity to take up to three credits at the institution each semester for the cost of tuition only and course-specific fees.
3.8.2 Students who are admitted into these courses must first apply for admission, pay the admission fee, and be accepted into the college.
3.8.3 Students registered for three credits or less may obtain a student I.D. card for an additional fee.
3.8.4 All residency restrictions, as stated in Policy 5-11, apply to the "Three Credits or Less" program.
3.9 Senior Citizen Registration Utah House Bill #60
3.9.1 Residents of the state of Utah who are 62 years of age or older can register for an unlimited number of Dixie State College credit-bearing classes for $10 per year with the following restrictions:
3.9.2 Registration takes place on the first day of class on a space available basis.
3.9.2.1 Classes must be taken on an audit basis.
3.9.2.2 Participants are responsible for any special fees which may be chargeable for the class in addition to the $10 mentioned above.
3.9.2.3 The college reserves the right to place restrictions on which classes can be used within this program.
3.10 Audit Course Registration
3.10.1 Audited courses are not graded but are counted in the determination of a student's full- or part-time status, and regular tuition and fees will be assessed.
3.10.2 Audited courses will not be credited in financial aid considerations.
3.10.3 Because of limited space and facilities, some courses may not be open to audit students.
3.10.4 Those who wish to audit a course must fill out an audit card in the registrar's office. A grade of AU will be given at the completion of the semester and may not be changed to any other grade. The deadline for submitting an audit card is the end of the eighth week of the semester.
3.11 Non-Traditional Courses such as short-term, block, and open entry/open exit courses.
3.11.1 During each semester, students currently enrolled in non-traditional courses will be given the opportunity to register for the following semester at times announced. Students must pay fees according to deadlines in the semester class schedule.
3.11.2 Adding and Dropping Classes. Students may add or drop classes using all methods of registration. Deadlines for adding and dropping classes are published in the semester class schedule.
3.11.3 To add a class after the first day of instruction, a student must have an add card signed by the instructor and must bring the card to the registrar's office for processing.
3.11.4 To add a class after 25% of the class is complete is discouraged, but to do so requires special permission of the Academic Appeals Committee.
3.11.5 Students may withdraw from individual classes only during the first 75% of the course.
3.11.6 After 50% of the course is over, a student may drop a class only with the written approval of the Academic Appeals Committee.
3.11.7 Petitions for exception to Policy Forms used to drop or add a class after the specified deadline are available in the advisement office.
3.11.8 Those who wish to audit a course must fill out an audit card in the registrar's office. A grade of AU will be given at the completion of the semester and may not be changed to any other grade. The deadline for submitting an audit card is at or before the 70% point of the course.
3.11.9 The student is expected to attend all classes for which s/he is registered, unless the class is officially dropped from the student's schedule.
3.11.10 Students are responsible to assure that their class schedules are correct each semester.
3.12 Withdrawal from Dixie State College
3.12.1 Students are permitted to withdraw completely from Dixie State College through the twelfth week of the semester. Students will not be officially withdrawn after the twelfth week of the semester.
3.12.2 Complete withdrawals must originate in the Advisement and Counseling Office. The process may be accomplished either in person or by telephone.
3.12.3 Refunds will be available in accordance with the Student Tuition and Fee Payment Policy 5-17.
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