DIXIE STATE COLLEGE OF UTAH

POLICIES AND PROCEDURES MANUAL


Section: 4-Staff

Policy No: 38

Approved: 11/4/99

Policy: LEAVES OF ABSENCE WITHOUT PAY POLICY

4-38 LEAVES OF ABSENCE WITHOUT PAY POLICY

38.1 Leave without Pay

38.1.1 Leave without pay may be granted to a full time salaried employee upon the recommendation of his/her department head, dean, and vice president to the President, with the approval of the board of Trustees.

38.1.2 Requests for such leave shall be submitted in writing, stating the purpose and expected period of absence. The appropriate supervisors and Director of Human Resources will create a memo of understanding outlining the conditions and parameters of the leave.

38.1.3 Leaves of absence will not be granted to employees who have accepted full-time interim employment elsewhere, except at the request of the College President.

38.1.4 The Payroll Department shall be notified immediately upon the award of a leave without pay, particularly if such leave is to begin early in a fiscal year to avoid payment of salary in advance of service rendered.

38.1.5 Leaves of absence may be disapproved.

38.2 Conditions for Leave Without Pay

38.2.1 The employee commits to return to work at the end of the approved leave period, if a position is available.

38.2.2 If the employee's position must be filled in his or her absence, a position of comparable pay and status will be offered to the employee as soon as possible following the return from leave. Returning employees receive a priority in hiring. If no position is available, the employee will be placed on "lay off" status for the purposes of unemployment compensation.

38.2.3 Accrued vacation and sick leave will not be lost during such leave. However, vacation and sick leave credits will not accrue during periods of leave without pay.

38.3 Benefits

38.3.1 Participation in the College's insurance benefits is not automatically continued during an unpaid leave of absence. Subject to legal and insurance policy restrictions, the employee may continue participation during the leave of absence by payment of insurance premiums directly to the insurance company. Retirement contributions and years of service credit will not accrue during the leave of absence but contributions and years of service credit will be resumed upon the employee's return to active employment status.