DIXIE STATE COLLEGE OF UTAH

POLICIES AND PROCEDURES MANUAL


Section: 4-Staff

Policy No: 19
Approved: 6/5/98
Revised: 11/17/00

Policy: VACATION LEAVE

4-19 VACATION LEAVE

19.1 Eligibility

19.1.1 Vacation leave is accrued by non-faculty salaried employees.

19.1.2 Employees hired on an part time (less than .75 FTE), emergency, seasonal, per diem, or short-term/temporary appointment (to last six months or less) do not accrue vacation leave.

19.2 Accrual Rate

19.2.1 Full-time exempt executives and administrative staff accrue vacation leave at 22 days per year (pro-rated for less than 1 FTE).

19.2.2 Full-time salaried, non-exempt employees accrue vacation leave according to the following schedule (pro-rated for less than 1 FTE):

1 month - 3 years service, 12 days (96 hrs) per year

4 years - 6 years service, 15 days (120 hrs) per year

7 years - 9 years service, 18 days (144 hrs) per year

10 years - 12 years service, 20 days (160 hrs) per year

13 plus years of service, 22 days (176 hrs) per year

19.3 Reporting

19.3.1 Employees planning on using vacation leave must submit a completed leave approval form to the immediate supervisor.

19.3.2 Vacation leave is reported on the Recap Time Sheet. Vacation leave taken will always be reported in hours rather than days.

19.4 Recap Time Sheets

19.4.1 Recap Time Sheets are to be turned in to the Payroll Office within three days of the end of the related pay period.

19.4.2 Vacation leave will be designated with a "V" on the Recap Time Sheets.

19.5 Approval

19.5.1 In an effort to ensure effective operations of the department, employees must have the approval of the appropriate supervisor in order to utilize accrued vacation leave.

19.5.2 Supervisors may, in the best interest of the College, set the vacation schedules of employees.

19.6 Carry-0ver of Accrued Vacation Leave

19.6.1 A maximum of 240 hours/30 days of accrued vacation leave may be carried forward from one year to the next.

19.6.1.1 Employees in positions funded 50% or more by non-state funds (grants, auxiliaries (self-supporting enterprises)) may carry forward accrued vacation in accordance with 19.6.1 with the understanding that if the funding is unavailable accumulated vacation time may be lost without compensation.

19.6.2 Upon termination, an employee may be paid for up to 240 hours of accrued vacation plus the current year's accrued vacation leave.

19.6.2.1 Upon termination, employees in positions funded 50% or more by non-state funds (grants, auxiliaries (self-supporting enterprises)) may receive compensation for up to 240 hours of accrued vacation plus the current year's accrued vacation leave only if funding is available.

19.6.3 When an employee moves from a status that allows the accrual of vacation leave to one that does not (for example, from a classified or administrative position to a faculty position), s/he may utilize unused leave in the new position if possible or be paid for a maximum of 240 hours of accrued vacation plus the current year's vacation leave.