DIXIE STATE COLLEGE OF UTAH

POLICIES AND PROCEDURES MANUAL


Section: 4-Staff

Policy No: 14

Approved: 10/27/95

Policy: PAYROLL POLICY

4-14 PAYROLL POLICY

14.1 Contracted employees are paid on the 15th and the last working day of each month.

14.2 Temporary, seasonal, regular part-time and hourly employees are paid on the last working day of each month.

14.3 Adjunct faculty are paid at the end of the month after the first partial month of the semester.

14.3.1 There may be exceptions when paperwork is not properly completed and for some adjunct areas such as private music lessons.

14.4 Deductions are automatically made from the employee's paycheck for Federal Withholding Tax, Utah State Withholding Tax, and FICA.

14.4.1 If the employee chooses to participate, additional deductions can be made for group health and accident insurance, life insurance, credit union, union dues, salary deferral programs, and other additional withholdings as approved by the College administration.

14.5 Faculty on nine-month contracts will be paid in 24 equal payments over 12 months.

14.5.1 New faculty will receive pay beginning with the July 15 payroll.

14.5.2 Full-time on-going faculty, those whose FTE is between .75 and 1.00, will receive paychecks beginning with the July 15th payroll, though active duty begins in August.

14.5.2.1 A faculty member who chooses to terminate before active duty begins will be required to reimburse the College for the salary plus the benefits that were paid from July 1st.

14.5.2.2 Part-time employees who choose to terminate before active duty begins will be required to reimburse the College for the salary plus the benefits that were paid.

14.6 Staff employees, working between .75 and 1.00 FTE, who use contract release time before it is accrued, then choose to terminate, will be required to reimburse the College for the overpayment of salary and benefits.

14.7 Payroll checks will be available for distribution on payday.

14.7.1 All employees are encouraged to participate in direct deposit.

14.7.1.1 Deposits may be made to any bank or credit union checking or savings account.

14.7.1.2 The number of deposits is limited to two accounts:

Two checking accounts, two savings accounts, or one savings and one checking.

14.7.1.3 An employee can deposit the full amount or a percentage of each paycheck through direct deposit.

14.8 Salaried personnel employed at .75 FTE or more are entitled to twelve paid holidays each year.

14.8.1 Eleven holidays are designated by the College.

14.8.2 One holiday is individually selected by the employee for his/her personal use during each calendar year.

14.8.2.1 Notice of the employee's election to take a personal preference holiday must be given to his/her supervisor a reasonable time before the selected date, and not less than five days.

14.9 Employees who leave the service of the College for any reason shall receive all pay which may be due them with the following qualifications:

14.9.1 An employee who owes any money to the College at the time of his/her separation will have the amount deducted from his/her final pay;

14.9.2 Salary and accrued annual leave will, upon an employee's death, be paid to such beneficiaries as were designated by the employee, or, if none was designated, to the surviving spouse or children or parents in that order.

14.10 Upon an employee's death, salary for two pay periods, subsequent to the date of death, will be paid to the designated beneficiaries.

14.11 The Fair Labor Standards Act (FLSA) and the Government Records Access and Management Act (GRAMA) require extensive payroll records to be maintained.

14.11.1 Payroll forms are retained for three years by the payroll department.

14.11.2 Time cards utilized by the College are maintained for two years.