DIXIE STATE COLLEGE OF UTAH
POLICIES AND PROCEDURES MANUAL
Policy No: 12
Policy: SABBATICAL AND EDUCATIONAL LEAVE POLICY
3-12 SABBATICAL AND EDUCATIONAL LEAVE POLICY
12.1 A sabbatical leave is a compensated leave of absence for a year, or fraction thereof, for purposes of study, research or other professional development, the object of which is the professional improvement and advancement of faculty members as well as enhancement of their usefulness to the institution. Sabbatical leaves are not available for compensation during summer semesters.
12.2 Sabbatical leaves are granted in order that individuals may improve their knowledge and/or skills for the benefit of themselves and Dixie State College. Sabbaticals are granted to recipients usually for the following purposes:
1. Engagement in research and/or writing in fields of specialization
2. Course work at an institution of higher learning
3. Pursuit of training or advanced degree
4. Pursuit of other professional development activities which would further the faculty member's personal objectives.
12.3 A faculty member is eligible to request a sabbatical leave of absence after having completed at least three full years of full-time College service.
12.4 Salary payments to individuals on sabbatical leave will be calculated on the basis of the salary for the current year and will be made as follows: 30 percent of annual salary when leave is granted following three (3) years of service; an additional 10 percent will be granted for each year of service up to six (6) years, thus equaling 60 percent of annual salary at the end of six years.
12.4.1 Faculty on sabbatical leave are able to work on grants, but they cannot be paid more than 100% of their salary through the College’s payroll.
12.5 When clearly at the insistence and benefit of the institution, not at the discretion of the individual, a person is not granted leave at a time when he/she becomes eligible and makes formal application, a person may receive an additional 10 percent of his/her current salary for each year of service beyond six years, to a maximum of 10 years. To do so, however, his/her services at the institution must have been required for the proper operation of the institution in the judgment of the College President and the Board of Trustees.
12.6 A faculty member on sabbatical leave is covered by fringe benefits and is eligible for consideration for tenure, merit, advancement in rank and for any general or special adjustment in salary received by other faculty members of the College.
12.7 Application Procedure
12.7.1 An application for the sabbatical leave should contain a detailed statement of the applicant's plan which might include the institution to be attended, the degree or exact schooling to be obtained, the research or professional project to be conducted, the reason for the applicant desiring such a program, the approximate length of time necessary and applied for, and other essential data to evaluate the request for the leave.
12.7.2 Applications for one or two semester sabbatical leaves should be submitted to the appropriate division dean by December 1 of the year preceding the academic year in which the sabbatical leave is to occur. Applications for leave of one semester should be made at least two semesters before the leave is desired.
12.7.3 The division dean shall forward the application, with a recommendation as to its disposition, to the Academic Vice President who shall review the application and make a recommendation to the President.
12.7.4 If the President approves the request, he/she shall submit the request to the Board of Trustees for final approval.
12.7.5 The applicant will receive written notice of the final decision by April 15 of the academic year preceding the academic year in which the sabbatical leave is to occur.
12.7.6 A memo of understanding clarifying the conditions of the sabbatical leave, including payment arrangements, agreement to pay the penalty if not returning, and the employee’s and the academic vice-president’s signatures.
12.8 In case there are more applicants than the needs of the institution and the budget can accommodate, sabbatical leave will be granted in the order of: first, the needs of the institution, second, the needs of the instructor for advanced training, and, third, the length of the applicant's service.
12.9 Upon completion of a sabbatical leave, the recipient shall file with the division Dean and the Academic Vice President a detailed report of activities during the leave and of the extent to which the leave purposes were met.
12.10 The recipient of the sabbatical leave agrees either to return to serve the institution for at least the year following the leave or to pay a penalty payment equal to 120% of his/her sabbatical leave salary.
12.11 An educational leave is a compensated leave of absence for a year or more, or a fraction of a year, for the purpose of attaining a pre-approved doctorate degree, or other pre-approved terminal degree.
12.12 Educational leaves are granted so individuals can attain a degree that is required by Dixie State College for accreditation or enhancement of baccalaureate programs. It is intended that this policy would be used infrequently, and would apply only in cases where viable candidates cannot be found through the normal hiring processes.
12.13 An employee is eligible for educational leave based on the following:
12.13.1 The Vice President for Academics and the division dean determine that a Dixie State College faculty member is to be selected to go on leave and thereby earn a specified doctorate.
12.13.2 Employees will be interviewed for interest and availability by the dean and vice president.
12.13.3 Recommendation for educational leave will be made to the president.
12.13.4 The president will have the selection approved by the Board of Trustees.
12.14 An employee on this specifically designated educational leave receives full salary, is covered by fringe benefits and is eligible for consideration for tenure, merit, advancement in rank and for any general or special adjustment in salary received by other faculty members of the College.
12.15. An approved plan for the educational leave should contain a detailed statement of the applicant's proposal, which would include the name of the institution to be attended, a precise description of the proposed academic program, the research or professional project to be conducted, the approximate length of time necessary to complete the degree, length of time of work commitment at Dixie State College and other essential data. This plan would be reviewed yearly to ascertain progress and to make appropriate adaptations.
12.16 It is expected that the applicant will apply for and receive at least a tuition scholarship at the degree-granting institution. If these efforts are unsuccessful, Dixie State College will pay the applicant’s tuition and fees for the approved curricular plan. It is expected that the candidate will attend graduate school as a full-time student.
12.17 The applicant will receive written notice of the final decision by December 15 of the academic year preceding the academic year in which the educational leave is to occur.
12.18 Upon completion of an educational leave, the recipient shall file with the division dean and the Academic Vice President a detailed report of activities during the leave and of the extent to which the leave purposes were met.
12.19 The recipient of the educational leave agrees to return to serve the Dixie State College full-time for at least five years following the educational leave, or to refund salary payments in full, including the cost of benefits, received from Dixie State College during the educational leave.