DIXIE STATE COLLEGE OF UTAH

POLICIES AND PROCEDURES MANUAL


Section: 3-Faculty

Policy No: 7
Approved: 10/27/95
Revised: 03/15/01
Revised: 05/02/08

Policy: FACULTY RETENTION, PROMOTION, AND TENURE

3-7 FACULTY RETENTION, PROMOTION, AND TENURE

I. Retention, Promotion, and Tenure Reviews

A. Purpose / Definitions

i. Probation / Retention: A probationary period is required for all individuals appointed to regular faculty ranks prior to the granting of tenure. Reviews shall be scheduled during this probationary period to evaluate the academic performance of non-tenured individuals, to provide constructive feedback on their academic progress, and to terminate the appointment of those who do not meet the standards of the department and the expectations of the institution after their initial appointments.

ii. Promotion: Promotion in rank is the acknowledgment by the institution of excellence in performance in teaching and service; professional competence and responsibility; and scholarly, research or creative work.

iii. Tenure: Faculty members are expected to exhibit an equally strong commitment to serve students, colleagues, the department, the institution, and the greater community. Granting tenure acknowledges that faculty members are especially valued by the institution, are competent in their disciplines, and are capable of continued teaching, service, and scholarly, research, or creative contributions as appropriate to their job description and role. Because granting tenure is regarded as the College’s most critical personnel decision, it is imperative that a thorough, responsible screening process be followed in the tenure-granting process.

B. Criteria

i. Content and approval. The College shall formulate and distribute to all faculty members a statement of criteria to be used in retention, promotion, and tenure reviews. These criteria shall address the qualifications of candidates with respect to the areas of teaching and service, as well as scholarship, research, and creative accomplishments, and who, in addition, demonstrate excellence in at least one of these three areas as defined by the goals established between the faculty member and department chair. The statement shall be consistent with applicable provisions of college regulations, faculty regulations, and faculty responsibility as well as professional codes if appropriate, and with the purpose of the College as stated in the State Higher Education System Regulations.

ii. Standard for the criteria. The criteria shall emphasize the institution’s commitment to superior intellectual attainment and responsible faculty conduct. In carrying out their duties in teaching, service, and research or other creative activity, faculty members are expected to demonstrate the ability and willingness to perform as responsible members of the faculty, as defined in the Faculty Rights and Responsibilities policies. The criteria are not weighted equally. Dixie State College of Utah highly values teaching and service activities. The examples listed are not comprehensive, and a faculty member’s criteria may be based on individual employment terms.

a. Academic Preparation: In order to be eligible to receive tenure, a faculty member must hold a terminal degree as defined by college criteria for each discipline.

b. Teaching: Typically includes effective instruction and classroom activities, evaluation of student work, program planning, curriculum development; course development, pedagogical technique, etc. All candidates for retention, tenure, and promotion must show evidence of excellent teaching and professional expertise.

c. Service: There are two kinds of activities that comprise faculty service: those that serve the institution and those that serve outside organizations. Activities designed to govern and improve the institution, including student advising, academic planning and administration, and faculty governance are often typified by active committee work. All candidates for retention, tenure, and promotion must show evidence of significant service to the institution.

d. Scholarship, research, creative accomplishments: applied and theoretical research; creative activities which produce new works of art, music, or literature; publication of peer-reviewed work; serving as an editor for a scholarly publication are a few of the activities that can be considered in this category, all of which, if used as evidence by a candidate for retention, tenure, and promotion should be complementary to the individual’s disciplinary assignment.

e. Assessments of teaching and service, as well as scholarship, research, and creative accomplishments as appropriate. Reviews may include the candidate’s conduct as a responsible member of the faculty.

iii. Previous accomplishments. Prior accomplishments, such as research publications or teaching experience, shall not substitute for a continuing record of accomplishments during the period under review.

iv. Retention. The probationary period will be six (6) years of full-time, tenure-track service at Dixie State College.

a. The institution is permitted, within the limits of academic freedom, statutory law, and constitutional law, the utmost discretion in determining who will be retained for tenure appointments. Appointments for probationary faculty are made on an annual basis according to the following schedule in accordance with Utah Board of Regents policy:

1. In accordance with Utah Board of Regents policy 3.10.1, during the first academic year of service, notice of nonreappointment shall be given not later than March 1 of the first year of academic service, or at least three months in advance of termination.

2. In accordance with Utah Board of Regents policy 3.10.2 and 3.10.3, during the second and subsequent years of academic service, notice of nonreappointment shall be given not later than December 15 of the academic year, or at least six months in advance of termination.

b. For mid-year appointments faculty probation period will start at the beginning of the next academic year which is July 1.

c. Suspension of the probationary period. Certain situations such as family medical leave or military duty may temporarily suspend the probationary period, and the faculty member must make a written request for approval of such action. Periods of duty spent off campus or on scholarly activity/sabbatical leave are usually counted as part of the probationary period and therefore do not stop the tenure clock. Approval must be given in writing by the dean, vice president and president.

d. Reduced probationary period. At the time of hire, a candidate who has exceptional qualifications based on previous tenured experience may negotiate to have up to two years of prior equivalent professional service accepted towards completion of probationary period. This allows an experienced, exemplary faculty member to undergo tenure review in the fourth rather than the sixth year. Approval must be given in writing by the dean, vice president, and president.

v. Promotion. Promotions to next rank will be considered in the sixth year of full-time tenure-track employment. However, length of service alone should not create an expectation of promotion.

vi. Tenure. Tenure-track faculty members continue on tenure track while holding administrative positions.

C. Division Promotion and Tenure Committee

i. Committee membership.

a. Promotion. In each division all regular faculty members of equal or higher rank as that proposed for the candidate for promotion are eligible to participate in the consideration of and to vote on recommendations in individual cases on matters of promotion. Other faculty members may participate in the consideration of candidates for promotion but may not vote.

1. Promotion to Full Professor. Only regular faculty members within the school [dean level] with the rank of full professor are eligible to participate in the consideration of and to vote on recommendations in individual cases on matters of promotion to full professor. Other faculty members may participate in the consideration of candidates for promotion but may not vote.

b. Tenure. In each division, all tenured faculty members, regardless of rank, are eligible to participate in the consideration of and to vote on recommendations in individual cases on matters of tenure. Other faculty members may participate in the consideration of candidates for tenure but may not vote.

c. Single vote rule. No individual may cast a vote in the same academic year in any person’s case in more than one capacity (e.g., as an administrator, as member of division committee, as a member of college committee).

d. The necessity may arise for the College to combine divisions within schools or to combine schools within the institution to accommodate relevant variations in organizational composition such as a limited number of tenured faculty, absence of full professors, etc.

ii. Chairperson. The chairperson of the Division Promotion and Tenure Committee shall be elected annually from the tenured members of the division. In this election all regular faculty members with the rank of professor, associate professor, assistant professor, and instructor shall be entitled to vote. The associate dean and department chairs are not eligible to chair this committee.

II. Reviews

A. Portfolio. All faculty members will compile in a portfolio documentation of their teaching excellence, service, and scholarship, research, or creative endeavors while at DSC. The portfolio must also contain all evaluations, reports of annual reviews, and intermediate or tenure reviews. The portfolio will be used in making rank and tenure decisions as well as post-tenure reviews.

B. Probationary Faculty. During the first two years of the probationary period, a supervisor evaluation, peer evaluation, and student opinion surveys will be completed each semester and a self-evaluation will be completed near the end of each year. The third through sixth year of the probationary period, a supervisor evaluation, peer evaluation, student opinion surveys, and self-evaluation will be completed once per academic year.

C. Intermediate Review. An intermediate review by the Division Promotion and Tenure Committee will be held in the fall semester of the third year of the probationary period unless previous years of service have been accepted. If prior years of service have been accepted to reduce the probationary period, the review will take place at the mid-point of the reduced probationary period. The Division Promotion and Tenure Committee will render a decision regarding the retention of the tenure-track status of the faculty member, which will be forwarded to the appropriate associate dean and dean.

i. A successful intermediate review alone should not create an expectation of tenure being awarded in the future. Faculty remain on probationary status until tenure is awarded.

D. Promotion Review. For those seeking promotion, the Division Promotion and Tenure Committee can hold a promotion review no sooner than the fall semester of the sixth year after the previous rank advancement. The committee will render a decision regarding the candidate’s advancement, which will be forwarded to the appropriate associate dean and dean. After tenure is awarded, subsequent promotion reviews will be done only at the request of the faculty member.

E. Tenure Review. A tenure review will be held in the fall semester of the last year of the probationary period. Based on the faculty member’s portfolio, which shall include recommendations from the department chair, the Division Promotion and Tenure Committee will render a recommendation regarding whether to grant tenure to the faculty member. This recommendation will be forwarded to the appropriate associate dean and dean.

III. Notice to involved individuals

A. Faculty Request. To initiate the process for intermediate or tenure review or consideration for promotion, the faculty member will submit a written request to the chair of the Division Promotion and Tenure Committee by September 1 of the academic year in which he/she is to be reviewed, according to the eligibility requirements listed in this policy.

B. Notice to candidate. Each candidate for retention, promotion, or tenure shall be given at least 15 days advance notice of the Division Promotion and Tenure Committee vote and an opportunity to submit any information the candidate desires the committee to consider.

C. Notice to division faculty. At least 15 days prior to the Division Promotion and Tenure Committee vote, the committee chairperson shall invite any interested faculty member in the department to submit written opinions and/or comments to be included in the file of each candidate to be considered, stating the reasoning behind the opinions and comments. Such communications will be added to the file and kept confidential.

IV. Candidate's Portfolio

Proper preparation and completeness of each candidate’s portfolio are essential for the uninterrupted progress through all the stages of the review process. Required components are identified below.

A. Structure of the portfolio. The portfolio is envisioned as a notebook which is growing throughout a faculty member’s probationary period at the College. However, a physical notebook is not the only method allowable; for example, an electronic file or other format may be used alone or as a supplement. The portfolio shall be cumulative and kept current as described below.

B. Curriculum vitae. The candidate’s portfolio is expected to provide a current and complete curriculum vitae, which is organized in a clear and coherent manner, with appropriate dates of various items and logical groupings of categories related to the college’s retention, tenure and promotion criteria.

C. Reviews and recommendations. The candidate shall include the recommendations from all previous reports submitted by all voting levels in formal reviews, i.e., department and college retention, tenure, and promotion advisory committees; letters from chairs, deans, vice presidents, and the president. Teaching, supervisor, peer, and student evaluations and letters or reports from all informal reviews should also be included.

i. The past reviews and recommendations in the portfolio for promotion to Professor shall include the candidate’s vita at the time of the previous promotion (or at appointment if hired as Associate Professor), all reports and recommendations from tenured faculty reviews, and teaching evaluation summaries since the previous promotion (or appointment). If that promotion or appointment was more than five years earlier, teaching evaluation summaries should be included for at least the most recent five years.

D. Faculty responsibility. Letters of administrative reprimand and any findings, decisions, or recommendations from college committees or officials arising from relevant concerns about the faculty member must be included in the candidate’s portfolio, as well as actions taken to address any deficiencies and/or negative reports. Similarly, candidates will want to include positive evidence of accomplishment.

E. Evidence of service and research/scholarship/creative activity. The candidate is expected to provide evidence of service as well as research, scholarship, and creative accomplishments.

F. Other written statements. Any other written statements from the candidate, faculty members in the department, department chairperson, the associate dean, dean or interested individuals, which are intended to provide information or data of consequence for the formal review of the candidate, must be placed in the portfolio before the Division Promotion and Tenure Committee considers the case.

G. Review of portfolio. The candidate’s portfolio shall be made available to those eligible to participate in Division Promotion and Tenure Committee voting for a reasonable time period before the vote will take place.

V. Action by the Division Promotion and Tenure Committee

A. Portfolio review. The Division Promotion and Tenure Committee chairperson shall make available candidates’ portfolios for review and invite relevant written comments.

B. Quorum. A quorum of a Division Promotion and Tenure Committee for any given case shall consist of two-thirds of its members who are eligible to vote, except that any member unable to vote because of a formal leave of absence or physical disability shall not be counted in determining the number required for a quorum.

C. Absentee voting. Whenever practicable, the committee chairperson shall advise all members on leave or otherwise absent of the proposed action and shall request their written opinions and votes. Absentee votes will be counted the same as other votes but must be received prior to the meeting at which the vote is taken.

D. Limitations on participating and voting. Associate deans, deans, and other administrative officials who are required by this policy to make their own recommendations in an administrative capacity may submit evidence, judgments and opinions or participate in discussion. By majority vote the committee may hold an executive session, from which nonvoting participants may be excluded. Associate deans, deans, and other administrative officials who cast votes or give recommendations in their administrative capacities shall not vote at the division level.

E. Committee report. After due consideration, a vote shall be taken on each candidate for retention, promotion, or tenure, with a separate vote taken on each proposed action for each candidate. The chairperson shall make a record of the vote and the findings of the Division Promotion and Tenure Committee regarding each candidate. This report, signed by the chairperson shall be made available for inspection by the committee members. An inspection period of not less than two business days shall be provided for the committee members to approve the report or suggest modifications. A recommendation, based on the Division Promotion and Tenure Committee’s vote, shall be included in the candidate’s file.

F. Notice to candidate. Prior to forwarding the file to the associate dean, the Division Promotion and Tenure Committee chairperson shall send an exact copy of the committee recommendation to that candidate.

G. Forwarding files. The chairperson shall forward the entire portfolio for each individual candidate to the appropriate associate dean and dean.

H. Candidate’s right to respond. The candidate shall have the opportunity at this time, but not the obligation, to add a written statement to his/her formal review file in response to the recommendation of the Division Promotion and Tenure Committee. Written notice of this option shall be included with the copy of the committee recommendation that is sent to the candidate. If the candidate chooses to add such a statement to the file, that statement must be submitted to the dean within seven (7) days of the date upon which the committee’s report was sent to the candidate. If the candidate submits a written statement to the dean within this time limit, the candidate’s statement shall be added to the review file.

I. Confidentiality. All committee votes and deliberations are personnel actions and should be treated with confidentiality in accordance with all applicable policies and state and federal laws.

VI. Action by associate dean and dean

A. Recommendations. After studying the entire portfolio including the Division Promotion and Tenure Committee report relating to the candidate, the associate dean and dean shall each prepare written recommendations to be included in the file on the retention, promotion, or tenure of each candidate, including specific reasons for the recommendation.

B. Notice to candidate. Prior to forwarding the file to the College Promotion and Tenure Committee, the associate dean and dean shall send an exact copy of their evaluation of each candidate to that candidate.

C. Candidate’s right to respond. The candidate shall have the opportunity at this time, but not the obligation, to add a written statement to his/her formal review file in response to the evaluations of the associate dean and/or dean. Written notice of this option shall be included with the copy of the associate dean’s and/or dean’s evaluation, which is sent to the candidate. If the candidate chooses to add such a statement to the file, that statement must be submitted to the associate dean and/or dean within seven (7) days of the date upon which the associate dean’s and dean’s evaluation is sent to the candidate. If the candidate submits a written statement to the chair of the College Promotion and Tenure Committee within this time limit, the candidate’s statement shall be added to the review file without comment by the associate dean or dean.

D. Forwarding files. The dean shall forward the entire portfolio for each individual candidate to the College Promotion and Tenure Committee.

VII. College Promotion and Tenure Committee

A. Responsibility. The College Promotion and Tenure Committee will act on promotion, intermediate, and tenure reviews and will provide written recommendations regarding reappointment at the intermediate review, advancement in rank at a promotion review, and award of tenure at the tenure review. The committee also has the responsibility to recommend the nonreappointment of a probationary faculty member who is not, in the judgment of the committee, progressing satisfactorily toward tenure.

B. Membership. The College Promotion and Tenure Committee will consist of nine tenured, elected faculty members. Deans, associate deans, and department chairs may not serve on the College Promotion and Tenure Committee during their appointment to administrative office.

C. Chairperson. The vice president for academic services and the Faculty Senate president shall designate a tenured, full professor to act as ex officio chairperson.

D. Election to the committee. The faculty members of College Promotion and Tenure Committee shall be elected by the regular faculty for three year terms. One-third of the faculty terms shall expire each year. Committee members may be reelected and succeed themselves as representatives.

VIII. Action by College Promotion and Tenure Committee

A. Recommendations of the College Promotion and Tenure Committee. The College Promotion and Tenure Committee shall review the file of each case referred to it and shall determine if the Division Promotion and Tenure Committee reasonably applied the college criteria for retention, promotion, and tenure and the written substantive and procedural guidelines to each case. The College Promotion and Tenure Committee shall make its recommendations on an individual’s retention, promotion, or tenure based upon its assessment whether the Division Promotion and Tenure Committee recommendation is supported by evidence presented. The College Promotion and Tenure Committee shall use the college criteria in making its assessment. This report, signed by the chairperson shall be made available for inspection by the committee members. An inspection period of not less than two business days shall be provided for the committee members to approve the report or suggest modifications.

B. Attendance and participation at meetings. Neither the dean nor the associate dean concerned shall attend meetings of or participate in the deliberations of the College Promotion and Tenure Committee except by invitation of the committee.

C. Notice to candidate. Prior to forwarding the file to the vice president of academics, the College Promotion and Tenure Committee shall send an exact copy of its report of each candidate to that candidate and to the respective dean and associate dean.

D. Candidate’s right to respond. The candidate shall have the opportunity at this time, but not the obligation, to add a written statement to his/her formal review file in response to the report of the College Promotion and Tenure Committee evaluation. Written notice of this option shall be included with the copy of the report that is sent to the candidate. If the candidate chooses to add such a statement to the file, that statement must be submitted to the vice president within seven (7) days of the date upon which the College Promotion and Tenure Committee report is sent to the candidate. If the candidate submits a written statement to the vice president within this time limit, the candidate’s statement shall be added to the review file.

E. Forwarding files. The entire file for each individual will be forwarded to the VP Academics.

IX. Action by Vice President

A. Vice President’s decision. In all cases of retention, promotion and tenure, the Vice President shall prepare a final recommendation to the President with respect to the candidate’s retention, promotion, and/or tenure, stating reasons therefore.

B. Notification of decision. The vice president shall send an exact copy of his/her report of each candidate to that candidate, and the dean, associate dean, appropriate division promotion and tenure committee, and the College Promotion and Tenure Committee.

C. Intermediate and tenure reviews are mandatory. Faculty members who are not awarded tenure will not be reappointed, in accordance with nonreappointment policy.

X. Appeals

A. Appeal by faculty member. There is only one opportunity for a faculty member to appeal and that is an appeal of the vice president’s recommendation. A faculty member may appeal a Vice president’s negative tenure and/or promotion decision to the Promotion and Tenure Appeal Committee within 20 days of the notification being sent.

i. Probationary faculty do not have the right to appeal nonreappointment.

B. Other appeals. Appeals of the vice president’s recommendation on promotion and/or tenure may also be initiated by a majority of either the Division Promotion and Tenure Committee or the College Promotion and Tenure Committee, or by the associate dean or the dean, when the vice president’s recommendation opposes their own recommendation. The appeal must be made to the Promotion and Tenure Appeal Committee within 20 days. Authorized parties initiating an appeal may have access to the entire file.

C. Appeals can be made on one or more of the following bases.

i. Procedural irregularities which were likely to have substantially and adversely affected the recommendation at any level.

ii. Bias on the grounds of personal prejudice, especially whether consideration of the faculty member’s case was adversely affected by discrimination.

iii. A violation of the faculty member’s right of academic freedom as defined in policy.

D. The Promotion and Tenure Appeal Committee shall consist of five (5) tenured full professors elected annually from those who do not concurrently serve on the College Promotion and Tenure Committee or as department chair, associate dean, or dean.

i. The Committee shall elect a chair from its members.

E. The Promotion and Tenure Appeal Committee shall review the file, conduct hearings as it deems appropriate, and make a recommendation to the College president either to uphold the previous decision or request reconsideration beginning at the level of the Division Promotion and Tenure Committee, the College Promotion and Tenure Committee, the associate dean, the dean, or the vice president

F. If the appeal is denied and the previous decision upheld, the original decision not to recommend tenure or promotion shall stand.

XI. Action by President

A. If no appeals have been filed, the recommendation of the vice president with respect to retention, promotion, and/or tenure of a faculty member shall be transmitted to the president for action. After reviewing the recommendation, giving such consideration to the documents in the candidate’s file as the president deems necessary under the circumstances, the president shall make a decision about retention, promotion, and/or tenure. The president shall present recommendations granting promotion and/or tenure to the Board of Trustees.

B. Confirmation by Board of Trustees. The Board of Trustees will confirm or deny the president’s recommendations regarding promotion and tenure. The president shall advise the candidate, the vice president, the dean and the associate dean of that decision. A decision to award tenure is not official unless and until it has been approved by the Board of Trustees.

C. A faculty member whose tenure request is denied by the Board of Trustees shall be given a one year appointment in fulfillment of the Board of Regents notice of nonreappointment policy.




Notes:

Credit is gratefully given to the University of Utah’s Faculty Regulations 9.5 for some of the content of this policy.

This policy supersedes previous College tenure and promotion policies (3.5 and 3.7) with the exception that faculty members whose appointment to a DSC tenure-track position began prior to July 1, 2008, have the following provisions grandfathered in for a maximum of four years or one rank advancement:

3.5.3 Beginning with appointment to a tenure track rank the probationary period shall not exceed four years at the institution unless it is extended for one additional year at the recommendation of the supervisors and approved by the president.

5.3.1 If the probationary period is to be extended for an additional year, the faculty member must be notified in writing by December 15th.

Additionally, to be eligible for an increase in academic rank, a faculty member must have worked at DSC for a minimum of four years in his/her current rank.

Only the period of time, e.g. four years, is transferred from the previous policy. Other eligibility elements and criteria will be derived from this policy.





ADDENDA:
Retention, Promotion, and Tenure Review Timetables


Intermediate Review
Fall Semester of third year of service
(or midpoint in tenure process in the case of expedited tenure agreements)

Action

Deadline

Candidate delivers portfolio to chair of division promotion and tenure committee

September 1

Candidate’s portfolio is made available for review and chair of Division Promotion and Tenure Committee invites written comments from faculty

September 7

Not less than 15 days prior to the scheduled date of the committee’s vote, committee chair informs candidate of date and time of Division Promotion and Tenure Committee vote

September 15

Division Promotion and Tenure Committee votes regarding retention

September 30

Result of Division Promotion and Tenure Committee vote is sent to the candidate, as well as the appropriate associate dean and dean

October 7

Candidate has the right to respond to the Division Promotion and Tenure Committee recommendation

7 days after notification sent

Appropriate associate dean and dean provide recommendations regarding retention, send notification to candidate, and forward candidate’s file to the College Promotion and Tenure Committee

October 21

Candidate has the right to respond to the recommendation from the associate dean and/or dean

7 days after notification sent

College Promotion and Tenure Committee votes on retention, notifies candidate, and forwards recommendation and file to the Vice President of Academic Services

November 15

Candidate has the right to respond to Promotion and Tenure Committee recommendation

7 days after notice of decision sent

Vice President of Academic Services forwards recommendation regarding retention to President

December 7

Candidate and others notified of decision regarding retention

December 15





Tenure Review
Fall Semester of sixth year of service
(or final year of probation in the case of expedited tenure agreements)

Action

Deadline

Candidate delivers portfolio to chair of division promotion and tenure committee

September 1

Candidate’s portfolio is made available for review and chair of Division Promotion and Tenure Committee invites written comments from faculty

September 7

Not less than 15 days prior to the scheduled date of the committee’s vote, committee chair informs candidate of date and time of Division Promotion and Tenure Committee vote

September 15

Division Promotion and Tenure Committee votes regarding award of tenure

September 30

Result of Division Promotion and Tenure Committee vote is sent to the appropriate associate dean and dean with the candidate's portfolio

October 7

Candidate has the right to respond to the Division Promotion and Tenure Committee recommendation

7 days after notification sent

Appropriate associate dean and dean provide recommendations regarding award of tenure, send notification to candidate, and forward candidate’s portfolio to the College Promotion and Tenure Committee

October 21

Candidate has the right to respond to the recommendation from the associate dean and/or dean

7 days after notification sent

College Promotion and Tenure Committee votes on award of tenure, notifies candidate, and forwards recommendation and file to the Vice President of Academic Services

November 15

Candidate has the right to respond to the College Promotion and Tenure Committee recommendation

7 days after notification sent

Vice President of Academic Services forwards recommendation regarding award of tenure to President

December 7

Candidate and others notified of decision regarding award of tenure

December 15

Candidate or others may appeal to the Promotion and Tenure Appeal Committee

20 days after notification sent

Board of Trustees receive recommendation regarding award of tenure and confirm or deny

Prior July 1





Promotion Review
Fall Semester of sixth year after previous rank advancement

Action

Deadline

Candidate delivers portfolio to chair of division promotion and tenure committee

September 1

Candidate’s portfolio is made available for review and chair of Division Promotion and Tenure Committee invites written comments from faculty

September 7

Not less than 15 days prior to the scheduled date of the committee’s vote, committee chair informs candidate of date and time of Division Promotion and Tenure Committee vote

September 15

Division Promotion and Tenure Committee votes regarding rank advancement

September 30

Result of Division Promotion and Tenure Committee vote is sent to the appropriate associate dean and dean with the candidate's portfolio

October 7

Candidate has the right to respond to the Division Promotion and Tenure Committee recommendation

7 days after notification sent

Appropriate associate dean and dean provide recommendations regarding rank advancement, notifies candidate, and forward candidate’s portfolio to the College Promotion and Tenure Committee

October 21

Candidate has the right to respond to the recommendation from the associate dean and/or dean

7 days after notification sent

College Promotion and Tenure Committee votes on rank advancement, notifies candidate, and forwards recommendation and file to the Vice President of Academic Services

November 15

Candidate has the right to respond to the College Promotion and Tenure Committee recommendation

7 days after notification sent

Vice President of Academic Services forwards recommendation regarding rank advancement to President

December 7

Candidate and others notified of decision regarding rank advancement

December 15

Candidate or others may appeal to the Promotion and Tenure Appeal Committee

20 days after notification sent

Board of Trustees receive recommendation regarding rank advancement and confirm or deny

Prior July 1