DIXIE STATE COLLEGE OF UTAH

POLICIES AND PROCEDURES MANUAL


Section: 2-Organization

Policy No: 3

Approved: 11/17/00
job descriptions updated annually

Policy: EXECUTIVE OFFICERS OF THE COLLEGE

2-3 EXECUTIVE OFFICERS OF THE COLLEGE

3-1 The executive officers are administratively responsible and report to the President for the functions and duties of their offices. They serve at the discretion of the President.

3.2 Vice President of Academic Services

3.2.1 The Vice President of Academic Services is the second ranking executive officer of the College. In the absence of and with the consent of the President, the Vice President of Academic Services serves as the College's chief executive officer in the President's stead. When such authority is delegated to the Vice President of Academic Services by the President, the Vice President of Academic Services is responsible to represent the College in such a manner as to ensure the orderly and efficient conduct of College affairs.

3.2.2 Specific responsibilities and functions of the Vice President of Academic Services are:

3.2.2.1 Educational and curricular leadership

3.2.2.2 Academic planning

3.2.2.3 Appoint, review, and promote the Institution's academic staff including the recruitment of faculty; the development, tenure;

3.2.2.4 and promotion of faculty; and the development and maintenance of faculty morale;

3.2.2.5 Development and administration of academic programs, budgets and grants

3.2.2.6 Development of the innovative use of technology

3.2.2.7 Utilization and development of facilities and equipment that support quality academic programming

3.3 Vice President of Administrative Services

3.3.1 The Vice President of Administrative Services provides executive administrative leadership for information technology, business services, physical plant and planning, and auxiliary services. The Vice President of Administrative Services is responsible for effective maintenance and utilization of physical resources of the institution. This officer interfaces and coordinates with other officers of the College to establish, promote, and maintain sound administrative, business, fiscal, and financial management programs for the institution.

3.3.2 The Vice President of Administrative Services, in close coordination with the President, executes all property transactions, leases, contracts, and financial commitments of the College. Other important aspects of the responsibility include the development of the College master plan for the anticipated expansion of the campus and the planning and supervision of all aspects of construction of capital development and capital improvement projects.

3.3.3 The Vice President of Administrative Services also has the following responsibilities and functions: material acquisition in accordance with state statute; business management and fiscal operations of auxiliaries and service enterprises of the College; programs of public safety and risk management; management of investments of College monies; financing College projects; preparing and reporting of financial accounts; management of real property holdings of the College, external audits of financial reports and the necessary controls for proper budget expenditures; and interfacing with other administrative officers in regards to budget, contracts and grants, and financial aids.

3.4 Vice President of Student Services

3.4.1 The Vice President of Student Services provides the overall leadership for the noncurricular programs of the College which include:

3.4.1.1 The development of a safe, healthy, and orderly community consistent with the College's mission and purpose;

3.4.1.2 Recruitment of students to the College and provision for their admission, registration, and orientation.

3.4.1.3 Assistance for students in matters of health, employment, financial aid, housing, and academic status;

3.4.1.4 Development and coordination of student organizations and programs;

3.4.1.5 Assistance with career and educational placement; and

3.4.1.6 Performance of other duties as may be assigned by the President.

3.5 Vice President of Institutional Advancement

3.5.1 The Vice President of Institutional Advancement provides overall leadership for advancement activities of the college. The Vice President of Institutional Advancement is responsible for fund raising, alumni relations, public relations, and cultural activities.

3.5.2 Specific responsibilities and functions of the Vice President of Institutional Advancement are:

3.5.2.1 Development and coordination of college advancement programs.

3.5.2.2 Promotion and direction for all aspects of fund-raising and grant writing for the college.

3.5.2.3 Development and administration of a deferred giving program.

3.5.2.4 Cultivation and development of potential donors to the college.

3.5.2.5 Development and promotion of capital campaign programs as needed by the college.

3.5.2.6 Promotion and management of the dissemination of information that will inform the public about the college.

3.5 Deans of Academic Divisions

3.5.1 Deans are administratively responsible and report to the Vice President of Academic Affairs.

3.5.2 The college dean has the responsibility for all programs in the college including academic and continuing education programs, and student activities related to the college.

3.5.3 The dean works in conjunction with the Vice President on matters in their respective areas.

3.5.4 In addition to the general responsibilities mentioned above, the dean shall specifically:

3.5.4.1 Provide leadership in the teaching program of the college, including the maintenance of high quality teaching and student advisement activities, and the integration of the curricula within the college;

3.5.4.2 Provide leadership and coordination for professional creative activities within the college in cooperation with the Vice President of Academic Affairs.

3.5.4.3 Represent the college faculty in administrative matters;

3.5.4.4 Prepare budget requests for the college and, in cooperation with the institutional administration, allocate the funds made available to the college among the various departments;

3.5.4.5 Recommend faculty to be employed in the college and recommend their duties, advancement in rank, and award of tenure;

3.5.4.6 Approve faculty members and other resource persons who teach continuing education courses in different departments of the college;

3.5.4.7 Recommend, in consultation with department faculties, the appointment, retention, or termination of department heads;

3.5.4.8 Act upon requests for and keep records of leaves of absences with or without pay;

3.5.4.9 Arrange for adequate and suitable faculty office, laboratory, and classroom space;

3.5.4.10 Advise and counsel department heads on all matters pertaining to their responsibilities;

3.5.4.11 In accord with college policy, admit students to the college, and provide for advisement of those admitted;

3.5.4.12 Encourage faculty and staff to support and participate in student college functions;

3.5.4.13 Explore and develop interdisciplinary programs with other deans or administrators, recommend such programs to the appropriate authorities, and, with administrative authorization, jointly implement such programs as are agreed upon by the administration and the deans concerned;

3.5.4.14 Coordinate with the Vice President of Student Services regarding student activities in their academic units; coordinate with the Vice President of Administration and Information Technology regarding business and physical facilities programs in their academic units;

3.5.4.15 Perform such other duties as may be assigned by the Vice President of Academic Affairs.

3.6 Dean of Adult Studies / Community Service

3.6.1 The Dean of Adult Studies / Community Service is responsible for providing leadership and promoting and developing educational programs for continuing education students. The Dean of Adult Studies / Community Service cooperates with college deans and department heads on all matters regarding the development, delivery, and evaluation of credit courses and degree programs off campus.

3.6.2 In addition to the general responsibilities mentioned above, the Dean of Adult Studies / Community Service has the following specific duties:

3.6.2.1 Promote the reputation of the institution's continuing education programs;

3.6.2.2 Formulate policies and programs in adult and other credit and non-credit educational activities on and off campus;

3.6.2.3 Prepare budgets and operation cost data as well as supervise the collection, accounting and expenditures of all funds handled by the divisions;

3.6.2.4 Perform other duties as assigned.